Human Resources Assistant (For Roster Purposes) – Multiple JO, G6 at United Nations Office at Nairobi (UNON)

Job Description

(adsbygoogle = window.adsbygoogle || []).push({}); United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the programmes of administration, conference services and public information and provides security and safety services for United Nations staff and facilities in the United Nations Office at Nairobi.

Responsibilities

RECRUITMENT AND PLACEMENT:

Assist in processing vacancy announcements. Participates in the selection of candidates for secretarial, clerical and related categories positions; including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates. Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments. Assists in the recruitment of consultants and individual contracts, including posting of job openings, review and placement of consultants and individual contractors. Assists in organizing and coordinating competitive recruitment examinations. Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements. Reviews and processes personnel actions through the Enterprise Resource Planning (ERP) systems (known as Umoja in the UN).

STAFF DEVELOPMENT AND CAREER SUPPORT TRAINING:

Assists in the organization and conducts of training courses and workshops.

JOB DESIGN AND CLASSIFICATION:

Assists in reviewing and processing requests for classification. Provides advice and answers general queries on classification procedures and processes.

LOCAL OUTREACH INITIATIVE:

Assist on local outreach initiatives to attract potential talent e.g., university career fairs, online webinars, social media platforms like LinkedIn, etc. Assist on local head-hunting initiatives to attract potential talent to apply for advertised vacancies.

ROSTER MANAGEMENT:

Assist in the building and maintenance of rosters for pre-qualified candidates across critical Job families for ease of recruitment during surge or urgent recruitments.

GENERAL:

Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports. Undertakes research on a range of HR related issues and assists in the preparation of notes/reports. Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc. Prepares written response to queries concerning HR related matters. Trains and provides supervision to new and lower-level staff in the unit. Performs other related duties as required.

Requirements

Competencies

PROFESSIONALISM: Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.