Lubricants Warehouse Dispatcher

Job Purpose:

To carry out and supervise the overall operations in the lubes warehouses relating to safe physical products receipt , warehousing, loading and dispatching the same to customers and other depots while conforming to the laid down group HSSE procedures.

Requirements

Main Accountabilities:

Prior to commencement of operations in the morning, check warehouse access seals are intact and same as those used overnight as per the seals register Responsible for receiving & checking incoming orders/deliveries and for staging and checking outgoing orders/deliveries for accuracy. This would include making sure the correct product is put into and pulled from the appropriate allocated storage area for each product. Utilize company software and technical resources – to assist in inventory control, order entry, and lubricant support when needed. Physically receive all invoice / delivery note copies to confirm all are stamped by customers and maintain a register for executed invoice / delivery note copies. Forward the documents to the warehouse supervisor for further actions. Physically receive all product returns and maintain the receipt book for tracking purposes and ensures closure of the credit note by follow-ups with warehousing supervisor. Ensure the overall maintenance, organization and cleanliness of the Lubricant warehouse and equipment. Maintain a warehouse equipment breakdown log and follow up with the maintenance technician for speedy closure to minimize downtime. In case of manual loading, record in manual register and promptly capture the same immediately system is back and record the SAP document replacing the manual document in the register. Review daily warehouse PI register, follow up with actions parties, and give feedback accordingly. Assist in the day-to-day operation of Lubricant warehouse & storage facility, by overseeing physical product inventory, product rotation, and product repackaging and product transfers. Assist in the periodic inventory stock counts and be the primary responsible party to support Warehouse Supervisor in inventory control. At the end of every operating day, lock and seal all the warehouse access points and record seal numbers used.

Key Challenges:

Timely and accurate dispatch of finished packed products Truck turn around and Gate to Gate management process Ensure timely and accurate documentation of all orders to eliminate delays and customer complaint. Safe stock arrangement and accurate stock counts within constraint space. Managing contractor staff.

Job Knowledge, Skills & Experience:

Minimum Higher Diploma in supply chain management or Equivalent. An experienced operations professional with 3 years and above Good communication skills with both colleagues and third parties Ability to work under pressure, long and odd hours including weekends when necessary. Ability to use Microsoft Office programs (Word, Excel, PowerPoint) Ability to communicate effectively including Kiswahili.

Interested qualified candidates should apply not later than 12th September 2023.

*Shell & Vivo Lubricants Kenya does not charge any fee for any Recruitment process.