OFFICE ADMINISTRATOR I - JOB GRADE 7

Taking oral dictation; 2. Word and data processing; 3. Managing e-office; 4. Establishing and monitoring procedures for record keeping of correspondence and file movements; 5. Ensuring security, integrity and confidentiality of data; 6. Operating office equipment; 7. Handling telephone calls and appointments; 8. Maintaining office diary and office itineraries 9. Managing office protocol and etiquette; 10. Ensuring security of office records, documents and equipment’s; 11. Maintaining an up-to-date filling system in the office 12. Managing office petty cash; 13. Supervision of office cleanliness and 14. Undertaking any other office administrative services and duties that may be assigned from time to time (b)Person Specifications For appointment to this grade, an Officer must have:

For appointment to this grade an Officer must have: - 1. Cumulative service period of three (3) years relevant work experience at grade of office administrator II or in comparable position 2. Bachelor’s degree in secretarial studies or Bachelor of Business and office management from a recognized institution; OR Bachelor’s degree in social science plus a diploma in secretarial studies from a recognized institution. 3. Proficiency in computer applications; and Page 11 of 12 4. Shown merit and ability as reflected in work performance and results.

Hard Copies will not be accepted and therefore applicants MUST submit their completed application via email (recruitment@cwwda.go.ke) quoting the JOB TITLE for the specific position addressed to; -

The Chief Executive Officer Coast Water Works Development Agency, P. O. Box 90417 - 80100, MOMBASA.