Operations Officer

DUTIES & RESPONSIBILITIES

Customs Clearance & Other Formalities:

• Lodging of bond vouchers and making follow-ups.
  
• Processing documentation i.e. permits required by regulatory bodies for processing.
  
• Physical verification and release of shipments with all the authorities.
  
• Coordinating with appointed transporters on safe loading of shipments.
  
• Follow up on customs entries perfection/ settlement.
  

Shipping Operations:

• Following up with vessels ETAs and ETDs.
  
• Picking up shipping line invoices and making sure payments are made.
  
• Processing delivery orders with shipping lines.
  
• Making applications and Reconciling shipping line deposits.
  

KPA / Container Freight Station Role:

• Custom clearance of goods (verification & loading).
  
• Lodging files for imports and exports.
  
• Custom clearance of goods (verification & loading).
  
• Making follow ups of cargo for onward forwarding.
  
• Making sure pre alerts for all forwarding shipments are sent before the cargo reaches the consignee.
  
• After airlifting, endorsement of the entries for bond cancellation is done.
  
• Following up with airlines/ shipping lines in requesting for manifests for entry registration.
  
• Booking, loading and exiting trucks in and out of ports/CFSs.
  
• Processing, tallying gate passes and Logistics IDs for bulk shipments at port.
  

Operations & Reporting:

• Participate in meetings where need be.
  
• Generate weekly, monthly reports as required by the management.
  

PERFOMANCE INDICATORS:

• Ensuring received documents comply with the requirements for clearance of the goods.
  
• Ensuring shipments are cleared within the allowed timeframes as per KPI.
  
• Regular updates on clearance status to the Operations Supervisor and Operations Manager.
  
• Execute high levels of integrity while performing daily activities.
  
• Always ensuring self and cargo safety.
  

QUALIFICATIONS:

• EACFFPC or Diploma in C&F or maritime studies.
  
• Customs declaration.
  
• Conversant with all customs procedures.
  
• 2 years progressive experience in C&F work.
  

COMPETENCIES AND SKILLS:

• Team player.
  
• Honest.
  
• High integrity.
  
• Work with minimal supervision.
  
• Punctuality at work.
  
• Excellent communication skills.
  

DUTIES & RESPONSIBILITIES

Customs Clearance & Other Formalities:

• Lodging of bond vouchers and making follow-ups.
  
• Processing documentation i.e. permits required by regulatory bodies for processing.
  
• Physical verification and release of shipments with all the authorities.
  
• Coordinating with appointed transporters on safe loading of shipments.
  
• Follow up on customs entries perfection/ settlement.
  

Shipping Operations:

• Following up with vessels ETAs and ETDs.
  
• Picking up shipping line invoices and making sure payments are made.
  
• Processing delivery orders with shipping lines.
  
• Making applications and Reconciling shipping line deposits.
  

KPA / Container Freight Station Role:

• Custom clearance of goods (verification & loading).
  
• Lodging files for imports and exports.
  
• Custom clearance of goods (verification & loading).
  
• Making follow ups of cargo for onward forwarding.
  
• Making sure pre alerts for all forwarding shipments are sent before the cargo reaches the consignee.
  
• After airlifting, endorsement of the entries for bond cancellation is done.
  
• Following up with airlines/ shipping lines in requesting for manifests for entry registration.
  
• Booking, loading and exiting trucks in and out of ports/CFSs.
  
• Processing, tallying gate passes and Logistics IDs for bulk shipments at port.
  

Operations & Reporting:

• Participate in meetings where need be.
  
• Generate weekly, monthly reports as required by the management.
  

PERFOMANCE INDICATORS:

• Ensuring received documents comply with the requirements for clearance of the goods.
  
• Ensuring shipments are cleared within the allowed timeframes as per KPI.
  
• Regular updates on clearance status to the Operations Supervisor and Operations Manager.
  
• Execute high levels of integrity while performing daily activities.
  
• Always ensuring self and cargo safety.
  

QUALIFICATIONS:

• EACFFPC or Diploma in C&F or maritime studies.
  
• Customs declaration.
  
• Conversant with all customs procedures.
  
• 2 years progressive experience in C&F work.
  

COMPETENCIES AND SKILLS:

• Team player.
  
• Honest.
  
• High integrity.
  
• Work with minimal supervision.
  
• Punctuality at work.
  
• Excellent communication skills.