People & Culture Business Partner at World Vision Kenya

Job Description

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World Vision is an international Christian relief, development and advocacy organisation working in almost countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.

Major Responsibilities

People and Culture Policy and Compliance

Provide guidance and interpretation of P & C policies to the Regional Managers, Program Managers and all staff in the designated areas. In liaison with the Regional, Cluster and Project Managers, coordinate employee performance-related and disciplinary processes to ensure adherence to internal policies

Recruitment & Selection and Contract management

Coordinate the placement of attaches in the region Collaborate with hiring manager and the National Office recruiters to ensure timely processing of staff appointments, contract renewals, non-renewals and contract extensions. Track contract expiry dates of the staff at the region, and follow up with Program Managers on renewal/non renewals Maintain a database of potential employees at the Region and possible replacements especially of field recruits. Provide P& C support for exiting staff and manage employee exit processes (clearance, handover etc) and ensure compliance to WVK Polices Coordinate and guide management on staff transitions during program/project phase outs and ensure all applicable policies and procedures are adhered to .

People and Culture Information System and Employee Records management

Facilitate new starters to complete and forward to National Office all their duly signed employment records. Liaise with the P & C Administration Officer in creation of personal files for all new starters and ensure that all documentation are in order Capacity-build staff & managers on use of Workday including implementation of new modules Maintain and update Workday on any employee changes/movements Analyze regional absence requests on a monthly basis and alert managers on pending approvals Support people managers to ensure adherence to annual leave plans Carry out data clean up at regular intervals to ensure data consistency

Staff Onboarding and Engagement

Co-ordinate and conduct orientation of the new staff recruited at the Region and program level. Ensure staff are enrolled into WVK Systems eg payroll, WV central and WVK Staff benefits and understand the related processes Facilitate probation reviews and confirmation of staff within acceptable and set timelines Support and build the capacity of the managers on performance management and respond to related queries Liaise with the people managers in the regions to ensure timely implementation of performance management cycle including performance planning, reviews and appraisals. Support staff to undertake learning and development initiatives to build capacity and for staff enhanced competence. Organize in liaison with Programs in team building initiatives

Compensation & Benefits and Staff care

In liaison with the P &C Coordinator, ensure all new staff are enrolled to the WVKs compensations and benefits programs Coordinate psychosocial support and peer support for staff within the region Report and facilitate documentation for accidents and incidences for WIBA and GPA claims Educate managers and staff on self-care, entitlements and ensure a culture where people feel valued In liaison with the P & C Coordinator, facilitate planning of health audits and staff wellbeing initiatives In liaison with the P & C Coordinator, identify cases for and coordinate the critical incident debriefing for staff that have undergone stress and/or trauma and provide appropriate referral services Advise Program managers on related compensation polices eg. insurance covers for community members to enable timely procurement ahead of their engagement

People & Culture reports and Metrics

Prepare and submit of Monthly reports for information and update Provide P&C analytics to advice on trends and areas of improvement in the respective programs. Conduct periodical Program visits for P&C related support.

Collaboration & Networks

Coordinate and participate in roll out and implementation of P & C initiatives Participate in committees and taskforces, as assigned

Others

Attend and participate in the daily morning devotions; Support in the rollout and implementation of P&C initiatives at the regional level Perform any other duties as required by the supervisor or his/her designee