Procurement Officer – Shared Services Centre at Plan International

Job Description

Plan International was founded over 75 years ago with a mission to promote and protect the rights of children. The organisation was set up by British journalist John Langdon-Davies and refugee worker Eric Muggeridge in , with the original aim to provide food, accommodation and education to children whose lives had been disrupted by the Spanish Civil War.

ABOUT THE SHARED SERVICES CENTRE

The Shared Services Centre is a Centre of Excellence based in the MEESA region office. The centre is committed to a reliable, efficient and effective service to the MEESA regions at a competitive price. Its ultimate goal is to be trusted, predictable, and dependable to our clients at all times and to ensure commitment to excellent turnaround times in all our service delivery.

ABOUT THE ROLE

The Procurement Officer will be responsible for support of the general procurement transactional activities within SSC. Provides day to day implementation of procurement in compliance with Plan’s global policies, best practices, local regulations and business needs. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

REPORTS TO – SSC Procurement Coordinator

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential Knowledge and Experience:

 Holder of a Degree in Procurement, Supply chain management, business administration or related course  CIPS accreditation  Minimum years of progressive NGO experience in procurement, contract management, administration or related area  Experience on VAT exemptions procedures and Knowledge of Kenya Government procurement requirements  Ability to operate standard office equipment  Knowledge of SAP or any other procurement software will be an added advantage

Desired Knowledge and Experience:

 Ability to work and interact with others at all levels  Hands on experience and skilled in Admin & Logistics support  Strong People skills  Excellent planning and coordination skills  Ability to communicate clearly and effectively

Skills:

 Service oriented and customer centric  Good oral and verbal communication skills  Good time management and organisational skills.  Negotiation and networking skills  Presentational and problem -solving skills  Willingness to learn and ability to work in a collaborative and inclusive manner  Accuracy, attention to detail  Good interpersonal skills, flexible and team player  Committed, honest and sincere

Languages required:

 Excellent written and verbal communication skills in English.

Behaviors:

 Role model our values and behaviors both internally and externally.  Engages sensitively on issues of gender equality and inclusion, demonstrating an understanding.  Promotes equality, including gender equality, inclusion and girls’ empowerment in Plan’s work and in its work with partners  The ability to build collaborative working relationships  Uses creativity to challenge the norm and promote innovation and thinks and acts for the wider organization – linking Interactions opportunities with the context of the wider organizational strategy  Communicates effectively at and with a range of appropriate styles for different audiences  Builds capability through knowledge sharing, networking, mentoring, coaching and advocates the importance of knowledge management.