Project Assistant

Result of Service

Successful organization of meetings/conferences, travel requests and other administrative tasks.

Work Location

Kenya

Expected duration

5 Months

Duties and Responsibilities

BACKGROUND

UN- Habitat established the Data and Analytics Unit (formerly known as Global Urban Observatory (GUO)) unit under the Knowledge and Innovation branch of UN-Habitat as a specialized statistical unit in charge of global monitoring of the Habitat Agenda and other agendas with an urban linkage. DAU has more than 20 years' experience in the collection, analysis and production of urban data at the world level and in specific cities. In line with UN-Habitat's mandate, DAU is working to a) Improve the capacity of countries and cities to access relevant information, setting global standards in the design analysis and collection of urban data, and supports the translation of data/information into policy formulation; b) Guide methodological developments of the urban related indicators and targets used by the international development community to monitor global progress towards implementation of the NUA and the urban SDGs; c) Improve worldwide urban knowledge base by supporting governments, local authorities and civil societies in the development and application of policy-oriented urban indicators, statistics and other urban information.
As part of UN-Habitat's efforts to provide technical support to countries worldwide for efficient monitoring and reporting on urban development agendas, the Data and Analytics Unit (DAU - formerly known as Global Urban Observatory - GUO) under the Knowledge and Innovation branch, is currently leading SDG 11 and the New Urban Agenda (NUA) monitoring at the global level. This task involves development of methodologies which are globally applicable and adaptable to the country level for urban data generation, their piloting, building the capacity of countries to use these methods and undertake continuous reporting on the urban related indicators, and supporting countries and cities to generate accurate and up to date data which is used for national and global reporting on the progress towards sustainable cities and human settlements.

RESPONSIBILITIES

The consultant will work in the Data and Analytics Unit, under the direct supervision of its Chief and the Project Manager for Urban 2030. She/he will be responsible for the following tasks:
1. Performs a wide range of office support and administrative functions.
2. Monitors processes and schedules related to the unit's outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
3. Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.
4. Responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling.
5. Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
6. Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.).
7. Maintains files (both paper and electronic) and databases for work unit.
8. Performs other duties as assigned.

Qualifications/special skills

High school diploma or equivalent is required. Additional qualification in Finance, Commerce, Business Administration, or any related discipline is desired.
A minimum of 2 years of relevant working experience in the field of business administration or a related field is required.

Languages

For this post, fluency in oral and written English is required. Although not a requirement, knowledge of any other UN language will be an advantage.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.