Records Officer at Old Mutual Kenya

Job Description

Old Mutual Kenya is based in Nairobi and is part of a larger group that offers solutions in long-term savings, asset management and investment. We offer solutions to individuals and corporates underpinned by our core values which are: Respect, Integrity, Accountability and Pushing beyond boundaries.

SUMMARY

The job holder will be responsible for management of organization records from various departments and branches in the centralized Records Canter. Ensure Availability, Organization, Safety and Disposal of records.

KEY TASKS AND RESPONSIBILITIES

Maintain suitable Records Management System. Ensure management of Records within the guidelines of Records and Archives Management Policies and Procedures. Uphold Records and Business confidentiality by ensuring controlled access and responsible sharing of records. Regularly follow up, verify, and facilitate transfer of records created at the branch and departments to the Records Center. Carry out classification, indexing and cataloguing of records. Regularly review and appraise records to ensure transfer and storage from one storage level to another. Regularly separate permanent and vital records from non-permanent records and ensure adequate storage of permanent records. Facilitate scanning and meta-data capture of electronic records. Ensure management of Archival records in line with DIRKS principle. Develop and maintain appropriate document tracking and finding aid. Co-ordinate and carry out retrievals, circulation, scanning and re-file of requested documents. Ensure order and organization of records stored at the Records Center. Facilitate the destruction of non-permanent records in line with records Retention and Disposal policy guidelines. Ensure compliance with all applicable laws, statutory and regulatory requirements in relation to Records and Archives Management. Mailbag and letters management Courier Management Carry out any other duty that may be assigned by the records supervisor from time to time.