Senior Assistant Office Administrator at Micro and Small Enterprise Authority (MSEA)

Job Description

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The Micro and Small Enterprise Authority (MSEA) is a state corporation established under the Micro and Small Enterprise Act No. 55 of . The Act was developed through a stakeholder’s consultation process which took several years. The Authority is now domiciled in the Ministry of Industry,Trade and Co-operatives

REF NO. MSEA – 10/7/ (GRADE 7) Terms: Permanent

Duties and responsibilities will entail:

Coordinating the general administration of the office; Managing the office diary; Coordinating appointments and travel itineraries; Attending to visitors/clients; Handling telephone calls; Coordinating schedules of meetings; Ensuring security of office records, equipment and documents including classified materials; Maintaining an up to date filing system in the office; Establishing and monitoring procedures for record keeping of correspondence and file movements; Preparing responses to simple routine correspondence; Managing office protocol and etiquette; Supervising office cleanliness; Ensuring security, integrity and confidentiality of data; and Undertaking any other office administrative services duties that may be assigned.

Person Specifications

For appointment to this grade, a candidate must have:-

At least four years relevant experience; (ii) Diploma in Secretarial Studies

OR

Business Education Single and Group Certificates (BES & GC) stages I,II and III in the following subjects; Shorthand III (minimum wpm) Typewriting III / computerized Document Processing III; Business English III/Communication II Commerce II; Office Practice II Office Management II/Office Administration and Management III Secretarial Duties II; Certificate in Computer application Shown merit and ability as reflected in work performance and results

Key Competencies and skills

Organization skills Time management skills Communication skills Detail oriented skills Planning skills Problem solving skills