Senior Programme Management Assistant, G7 at United Nations Environment Programme (UNEP)

Job Description

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world’s environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.

Responsibilities

 Monitor budgetary commitments, including verification of charges and obligation documents in UMOJA for all financial transactions and evaluates trends of financial implementation and makes necessary recommendations to Task Manager.  Review, appraise and revise, as necessary, all submissions for substantive programmes / projects, ensuring compliance with guidelines and programme / project objectives; identifies problems / issues, seek clarification from departments, assess replies, and prepares a summary for the manager with suggestions for further action.  Establish proper monitoring systems through scheduled reporting, review meetings and missions. Independently provides a full range of programme / project management and implementation information covering all phases of the programme / project cycle for the project initiatives, seeking guidance only in exceptional circumstances.  Research, compile, analyse, summarize, and present basic information/data on the portfolio of projects highlighting noteworthy issues/trends for consideration by Management.  Track resolutions and other legislative decisions that affect programme / project content and oversees the preparation of the relevant database(s) to ensure the incorporation of programmatic and other changes enacted by legislation.  Prepare monitoring checklists, identifying stages of programme / project development, funding source, inputs by reviewing internal and external bodies, and follow-up actions required.  Maintain and establish specific information products for the unit and assists management in providing information products to others.  Maintain data governance and accuracy.  Maintain data management tools in the unit.  Supervise guides and trains other general service staff in the function.  Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.  Assists with visualizations and updating information material such as web pages or brochures  Perform any other duty as may be assigned.

Requirements

Competencies

PROFESSIONALISM: Advanced and in-depth knowledge of Excel is desirable. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise, is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments, adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education

High school diploma or equivalent is required. Professional qualification in Administration, Accounts, finance or related field is desirable. Specialization in Business Information systems is desirable.

Work Experience

A minimum of ten years of experience in programme / project administration and or Administration / Finance and Budget administration or related area is required. Experience in information management, database systems and use of power BI is required. Experience working with Enterprise Resource Platform (ERP) such as Systems Applications and Products (SAP) specifically on Grantor and Fund Management Modules and Business Intelligence (BI) reporting is required. A minimum of one year or more of experience in data analytics or related area is desirable. Experience within the United Nations system or a similar international organization is desirable

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of other official United Nations languages is desirable.