Stores And Assets Assistant (Businesss Analyst 2), Kisumu Branch

ABOUT THE COMPANY

The Central Bank of Kenya was established in 1966 through an Act of Parliament - the Central Bank of Kenya Act of 1966. The establishment of the Bank was a direct result of the desire among the three East African states to have independent monetary and financial policies. This led to the collapse of the East Africa Currency Board (EACB) in mid 1960s.
Following the promulgation of the new constitution on August 27th, 2010, the Central Bank of Kenya (CBK) is now established under Article 231 of the Constitution, 2010. Under this Article the Central Bank has the responsibility of formulating monetary policy, promoting price stability, issuing currency and performing any other functions conferred on it by an Act of Parliament.
The Constitution guides that “the Central Bank shall not be under the direction or control of any person or authority in the exercise of its powers or performance of its functions”.

JOB SUMMARY

Qualifications1. Diploma in Supply Chain management, Stores Management, Purchasing and Suppliers Management or Logistics from a recognised institution.2. Be an Associate Member of the Kenya Institute of Supplies Management (KISM) OR be eligible for membership.Work ExperienceA minimum of two (2) years of relevant experience in stores operations or inventory control, preferably within the public sector or a large organization.

RESPONSIBILITIES

Inventory Control and Reconciliation1. Receive, inspect and document incoming goods and materials against approved delivery notes and specifications to verify quality and quantity.2. Transfer received items to their respective storage shelves after receipt.3. Issue store items to authorized user departments upon receipt of duly approved issue vouchers/requisitions, ensuring items are issued accurately and promptly.4. Maintain up-to-date and accurate physical and electronic stock records (e.g., Bin Cards, Stock Ledgers, or ERP system entries).5. Implement stock rotation methods, such as First-In, First-Out (FIFO) or First-Expiry, First-Out (FEFO), to prevent losses due to expiry or obsolescence.6. Conduct periodic physical stock-taking (spot checks, quarterly, and annual counts) and reconciling physical inventory balances with ledger records, reporting any discrepancies immediately.7. Regularly inspect storage areas in the stores to ensure the highest standards of housekeeping, safety and security arrangements are achieved and maintained.8. Adhere to the laid down standard operating procedure and work instructions in stock management and storage of materials.Asset Management1. Ensure all movable, non-consumable institutional assets (e.g., furniture, computers, equipment) are physically tagged and registered upon receipt.2. Maintain a comprehensive and accurate offline GSD Assets Register.3. Participate in the annual or periodic physical verification of assets and reconciling the findings with the Asset Register to ensure accountability.4. Compile preliminary lists of obsolete, redundant, or unserviceable materials and assets, ready for onward submission to the disposal committee.5. Collect surrendered items and facilitate transport to the designated storage area.6. Participate fully in the asset disposal processes and facilitate all attendant processes.Documentation and Reporting1. Ensure all store documents, including goods received notes, issue vouchers, stock sheets, and asset movement and asset tagging forms, are properly filed and maintained for audit purposes.2. Prepare periodic reports on inventory levels, consumption rates, and stock status for review by the Section Manager.3. Any other assigned roles and responsibilities.

REQUIRED SKILLS

Inspection of incoming goods, Reporting, Stock taking and inventory accounting, Warehouse management, Document and archive management

REQUIRED EDUCATION

Diploma, Associate's degree