Human Resources Intern

Job Duties

Work with the HR Coordinator and HR Generalists to perform the following:

• Maintaining the online and hardcopy filing systems, archiving documents regularly to ensure that all files are kept up to date.
• Creation of offer packs and induction packs including the production of personnel handbooks and associated forms.
• Keeping the international visitor list up to date
• Keeping the HR section of the intranet site up to date.
• Producing, editing and branding documents including power point presentations as and when required.
• Updating template documents as required
• Producing first draft of HR lifecycle documents such as references
• General office administration and organization to ensure the efficient running of the HR office.

 

Recruitment

• CV formatting and preparation for manager review.  Record applicants received.
• Interview arrangement and confirmation.
• Filing of recruitment campaigns, saving candidate information to the database.
• Meeting and greeting external guests and visitors

 

Training

Working with the Recruitment Coordinator and the Training and Development Manager to perform the following:

• Ensuring that all facilities are booked for training sessions run in house
• Setting up the training room on the day
• Producing and recording class lists and evaluation forms
• Printing and compiling course material, name badges and delegate packs
• Logging and tracking invoice payments
• Administration on the e-learning site including setting up joiners and leavers, creating course pages and enrolling users.

 

Communications

Supporting the communications manager with internal communications:

• Collating information into and uploading the Friday bulletin onto the intranet each week
• Researching stories and gathering information and pictures for newsletters
• Providing assistance at employee events

 

Person Specification

• The successful candidate will either have recently completed their A levels or a degree.
• Some administration work experience would be valuable.
• A keen interest in Human Resources and Communications is required.
• Attention to detail is a must
• Excellent communication skills are required, both written and verbal.
• Good IT skills including Word, Excel and PowerPoint.