Accountant
Instep Business Solutions (IBS)
Accounting, Auditing & Finance
Job Summary
Our client operating in the pharmaceutical retail industry is looking for a Ugandan Assistant Payables Accountant for their operations in Uganda.
- Minimum Qualification : Bachelors
- Experience Level : Entry level
- Experience Length : 3 years
Job Description/Requirements
Key Responsibilities:
· Processing of supplier payments as per credit terms.
· Posting of supplier payments to SAP.
· Verify invoices against purchase orders and ensure goods or services were received before issuing payment to suppliers.
· Posting of supplier invoices in SAP.
· Reconciling invoices and statements from suppliers before payments.
· Ensuring correct posting of supplier invoices in relation to cost centers and inventory codes, checking for completeness and accuracy.
· Liaising with suppliers for completeness of records and issuing of credit notes due.
· Liaising with finance officers and suppliers concerning stock management, financial records, and accounts.
· Verifying expense reports and querying invoice items from internal and external sources.
· Communicating with the wider Accounts Payable team and comparing system reports to better manage Accounts Payable processes.
· Filing and maintaining supplier records including GRN’s, Credit Notes and Invoices.
· Performing other ad hoc tasks as requested by the supervisor.
· Preparation of reports of branches not complying to laid down policies and procedures.
· Ensure timely archiving of supplier documents as per policy.
· Preparation of suppliers aged reports and payment scheduling.
· Assisting in making monthly accruals and reversals to overheads ledgers where applicable.
· Preparing customer invoices and statements for payment as per credit terms.
· Ensure revenues are reconciled daily and circulated to all stores within 2 working days.
· Prepare and maintain schedules on revenues streams collection e.g. Cash, MPESA, Cards, Uber, Glovo, Bolt and Vouchers.
· Verify and authenticate customer refund requests for cash, card & M-PESA.
· Ensure monthly posting and reimbursement of petty cash from all stores.
· Handling of customer inquiries regarding billing, including insurance receivables.
· Managing an accounts receivables ledger and accounts receivables files.
· Allocation of payments received into the correct debtors’ balances ledgers, ensuring remittances from customer’s match.
· Tracking overdue invoices and following up with them including insurance receivables.
· Preparation of debtors ageing report to the financial controller, including overdue accounts.
· Insurance & Corporate Receivables.
· Liaise with the stores to ensure that all insurance sales are properly documented and recorded.
· Ensure that all insurance sales documents are delivered to the head office for compilation in readiness to follow up payment from respective insurance companies based on agreed credit terms.
· Match weekly and monthly total insurance sales with supporting documents received from the stores to ensure 100% capture of insurance receivables.
· Follow-up with insurance companies for payments as per agreed terms.
· Handling of customer inquiries regarding billing.
· Reconcile with insurance companies and corporates on receivables and assist in resolution in dispute.
· Liaise with stores to provide additional documents to aid in processing of payments by insurance companies where applicable.
· Preparation of reports of branches not complying to laid down policies and procedures.
· Ensure timely archiving of debtor’s documents as per policy.
· Preparation of debtors aged reports.
· Create a relationship with corporate finance teams.
· Any other duties that may be assigned by your line manager or anyone placed in authority over you.
Key requirements
· Bachelor’s degree in business/ accounting/ finance or related filed.
· CPA Section 5 Minimum
· Minimum 3-5 years of experience working in a retail environment.
· Computer literate with hands on experience in use of SAP accounting software is mandatory.
· Experience as a Payables Accountant in FMCG, retail, logistics or related industry is preferred.
· Good understanding of stock-related operational and control requirements.
· Strong analytical and problem-solving skills.
· Team player with good communication skills.
· Ability to work with minimal supervision.
· Person of high integrity and self-discipline.
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