ACCOUNTING CLERK
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Job summary
To provide accurate and timely accounting, invoicing, credit control, record-keeping, and administrative support to the Finance & Accounts Department while ensuring proper use of the company’s Odoo ERP system and compliance with statutory requirements.
Min Qualification:
Diploma
Experience Level:
Entry level
Experience Length:
2 years
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Kenya
Job descriptions & requirements
Salary: 35,000/- per month.
Key Responsibilities
- Check and respond to company emails first thing every morning, prioritizing urgent financial, supplier, and customer matters.
- Accurately record and update financial transactions in Odoo ERP.
- Prepare and process customer quotations, sales orders, invoices, credit notes, receipts, and related documents as required.
- Liaise with the Sales Team to ensure completed works and sales are invoiced accurately and promptly.
- Follow up on pending purchase orders, supplier documentation, deliveries, and related procurement matters.
- Monitor customer accounts and actively follow up on due and overdue payments in line with the company’s credit control procedures.
- Prepare and issue customer statements and maintain accurate accounts receivable records.
- Ensure customer information and account records are complete, accurate, and up to date in Odoo and physical records.
- Carry out and assist with bank, customer, and supplier reconciliations, identifying and reporting discrepancies.
- Maintain proper manual filing and organization of invoices, delivery notes, credit notes, receipts, purchase orders, payment records, and other relevant financial documents.
- Assist in preparing financial reports and schedules required by management and the Accountant.
- Ensure all accounting records and supporting documentation are maintained accurately and are readily available for audit purposes.
- Prepare and file PAYE returns on or before the 20th of every month and maintain proper records of the submissions and payments.
- Prepare and file statutory deductions on or before the 9th of every month, as applicable, and maintain supporting records.
- Maintain confidentiality of company and customer financial information.
- Work closely with the Sales, Procurement, Workshop, and Management teams to ensure smooth financial and administrative operations.
- Perform any other accounting and administrative duties assigned by the Accountant or Management.
Required Qualifications & Skills
- Diploma or certificate in Accounting, Finance, Business Administration, or a related field.
- At least 1–2 years’ experience in an accounting or finance-related position.
- Practical experience using Odoo ERP particularly invoicing, sales, purchases, and accounting functions.
- Good computer skills, including proficiency in Microsoft Excel and Word.
- Good understanding of invoicing, accounts receivable, credit control, reconciliations, and basic accounting procedures.
- Knowledge of Kenya Revenue Authority (KRA) and statutory compliance requirements.
- Strong numerical, organizational, record-keeping, and analytical skills.
- Excellent communication and interpersonal skills.
- High level of accuracy, integrity, confidentiality, and attention to detail.
- Ability to work independently, meet deadlines, and effectively coordinate with other departments.
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