Accounts Clerk - Kenya

Please find the key duties and responsibilities of the Admin & Accounts Clerk:

1. Recording of Transactions

• Accurately record supplier invoices in the accounting system on a timely basis.
• Ensure proper coding and allocation of expenses in accordance with the chart of accounts.

1. Accounts Payable Management

• Prepare and process payments to suppliers in line with agreed credit terms.
• Maintain proper supporting documentation for all payments made.

1. Document Management

• Scan, file, and maintain proper records of invoices and supporting documents for audit and reference purposes.

1. Sales and Cost Reconciliation

• Perform reconciliation of sales and cost of sales (COS) to ensure accuracy and completeness of financial records.
• Investigate and resolve any discrepancies identified.

1. Bank Reconciliation

• Perform daily bank reconciliations and ensure all transactions are properly recorded.
• Follow up on any unreconciled items in a timely manner.

1. Stock and Inventory Control

• Assist in conducting monthly stock counts and inventory reconciliations.
• Report variances and assist in investigating discrepancies.

1. Procurement and Billing Support

• Raise Purchase Orders (POs) in accordance with company procedures.
• Prepare and issue sales invoices and delivery notes accurately and promptly.

1. Credit Control Support

• Assist the Credit Controller in monitoring receivables and following up on outstanding debts.
• Support efforts to ensure adherence to customer credit terms.

1. Audit and Compliance

• Assist in the preparation of schedules and documentation required for internal and external audits.
• Ensure compliance with company policies and relevant financial regulations.

1. General Support

• Provide support to the finance team as required.
• Perform any other related duties assigned by management from time to time.

Minimum 2 years in a similar position.

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