Admin & Events Lead

ABOUT THE COMPANY

We started in 2015, scouting for a site location in Lake Victoria. We met countless stakeholders - many of whom would become our greatest advocates.

JOB SUMMARY

As the Admin & Events Lead you will be responsible for managing Victory Farms’ day-to-day office, Farm, and Logistics Centre operations. This role streamlines administrative processes, oversees support staff, and ensures organizational efficiency across the business. The successful candidate will be a proactive, detail-oriented leader who takes ownership of office operation responsibilitiesSkills and qualifications3-4 years of experience in a similar role.Strong leadership and people management skillsExcellent organizational and multitasking abilitiesHigh attention to detail and problem-solving mindsetStrong written and verbal communication skillsProficiency in office software and digital toolsCommercial awareness and budget management experienceProactive, self-motivated, and able to work with minimal supervision

RESPONSIBILITIES

Operations & AdministrationSupervise day-to-day operations of the administrative department and staff members.Develop, review, and improve administrative systems, policies, and procedures.Ensure the office is consistently stocked with necessary supplies and all equipment is properly maintained.Collect, organize, and store information using computers and filing systems.Provide technical and logistical support to all administrative personnel.Maintain continuity across corporate, divisional, and local work teams by documenting and communicating actions, irregularities, and ongoing needs.Manage farm and accommodation travel logistics.People ManagementLead, coach, and develop administrative staff; set clear job expectations, monitor performance, and conduct appraisals.Hire, onboard, train, and evaluate team members, taking corrective action where necessary.Initiate, coordinate, and enforce organizational systems, policies, and procedures.Events & Company CulturePlan, coordinate, and execute company-wide events including the Christmas Party, Founders Day, Annual Awards, and other milestone celebrations.Schedule and promote internal office events such as meetings, conferences, orientations, and training sessions.Procurement & Vendor ManagementManage international online purchases from vendors including Amazon, StickerMule, Patches4Less, VistaPrint, and others.Oversee the full staff uniform process: ordering, tracking, and issuance.Identify communication and equipment needs; evaluate options, maintain equipment, and approve related invoices.Finance & BudgetingPartner with the accounting and management team to set budgets, monitor departmental spending, and manage expenses.Track progress on special projects and report on movement towards company goals.File & Records ManagementManage procurement files for China, Hippo Hill project, and any other entities assigned by the Head of Department.Maintain accurate and accessible records in line with company standards.

REQUIRED SKILLS

Office supplies management, Meeting preparation, Document and archive management, Reporting, Answering telephones and call management

REQUIRED EDUCATION

Diploma, Associate's degree