- Minimum Qualification :
- Experience Level : Entry level
- Experience Length : 2 years
Job Description/Requirements
ABOUT THE COMPANY
Digital Divide Data is an international social enterprise that builds bridges to opportunity in the global economy through socially responsible business process outsourcing.
JOB SUMMARY
RequirementsDiploma or Degree in Business Administration or related field.2–3 years of experience in office administration or office management (BPO/tech/operations environment is an added advantage).Strong organization, communication, and coordination skills.Proficiency in MS Office or Google Workspace.Ability to multitask, follow through, and manage priorities with minimal supervision.
RESPONSIBILITIES
Office ManagementOversee day-to-day office operations to maintain a clean, safe, and productive work environment.Manage office supplies, stationery, and consumables—track usage and reorder proactively.Monitor meeting rooms, common areas, and workstation setups to ensure readiness and order.Handle access cards, visitor management, and general front-office coordination.Administrative SupportMaintain organized filing systems (digital and physical) for documents, records, and correspondence.Prepare administrative reports, memos, and communication updates as needed.Support meeting scheduling, office calendars, and basic clerical tasks.Assist with petty cash management and administrative expense tracking.Vendor & Services CoordinationLiaise with cleaning, security, courier, and maintenance service providers.Track service quality and escalate service issues promptly.Support procurement by obtaining quotes, raising LPOs, and following up on deliveries.Logistics Support (Light)Coordinate local transport bookings for staff, visitors, and errands.Support movement of office supplies, equipment, and maintenance items.Assist in planning and coordinating small office events and internal activities.Compliance & Office StandardsEnsure adherence to company policies on office use, health & safety, and cleanliness.Conduct regular checks on facilities, equipment, and supplies.Ensure the office environment meets audit and compliance expectations.
REQUIRED SKILLS
Business strategy, Compliance, Logistics planning and management, Reporting
REQUIRED EDUCATION
Diploma, Associate's degree
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