Or your alerts
3 weeks ago

Job Summary

In this position, the primary duty will be to support the administrative and HR team ensure daily office tasks are completed seamlessly and in management of all data pertaining to our organization employees.

  • Minimum Qualification : Bachelors
  • Experience Level : Mid level
  • Experience Length : 3 years

Job Description/Requirements

We are an NGO that promotes economic empowerment, personal security and health for vulnerable women through prevention strategies. We are continuously conducting groundbreaking research and scale up our interventions and have thus far demonstrated a dramatic decrease in the prevalence of rape in the area we work in.



We are looking for an Administrator responsible for providing a wide range of organizational operational and administrative services and also offer HR support with an aim of meeting organization needs.

In this position, the primary duty will be to support the administrative and HR team ensure daily office tasks are completed seamlessly and in management of all data pertaining to our organization employees.



Location: Nairobi

Terms: Fixed term (1-year contract)


Overview of the Role:

Operational and Administrative Support

Coordinate the logistics of office activities and events, including arranging venues for workshops and meetings.

Manage the availability and ordering of resources such as equipment, stationery, and office supplies.

Assist with adherence to organizational policies and the maintenance of service contracts (e.g., rent, utilities, internet).

Maintain key organizational records, including staff files, official documents, and supplier contracts.

Coordinate office maintenance to ensure facilities are well-kept.

HR Support Functions:

Assist with updating HR databases with information on new hires, terminations, and leave records.

Help in preparing and issuing employment documents such as offer letters and contracts.

Maintain and update personnel files regularly.

Assist with tracking staff attendance and leave balances, coordinating closely with the Finance Manager for payroll processing.

Ensure compliance with HR procedures during employee exit processes.

Financial Administration:

Support financial procurement operations by managing documentation for transactions.

Assist with ensuring compliance with financial regulations and adherence to budgetary constraints.


Preferred Education Background:

A Degree in Business Administration, Management, or any related Social Sciences field



Preferred Work Experience:

Minimum 3-5 years of experience in Admin, and basic finance tasks.

Familiarity with customer service procedures.

A career in non-profit organization will be an asset


Preferred Skill Set:

Ability to effectively use computer software including Microsoft Outlook, Word, Excel and Admin software

Strong organizational, planning, and time management skills.

Excellent communication and interpersonal skills, with the ability to work effectively as part of a team.

Detail-oriented with a data-driven approach to problem-solving.

Ability to plan for and keep track of multiple projects and deadlines.

Act as a reliable and supportive team member



 How to Apply



Interested applicants are encouraged to apply

Cover letters should be addressed to: - The Executive Director, Ujamaa Africa, and P.O Box 18265-00100 Nairobi.

 

Applications should be received before Close of business September 30, 2024. Only short-listed candidates will be contacted. . 


Important Safety Tips

  • Do not make any payment without confirming with the BrighterMonday Customer Support Team.
  • If you think this advert is not genuine, please report it via the Report Job link below.
Report Job

Share Job Post

Lorem ipsum dolor (Location) Lorem ipsum KES Confidential

Job Function : Lorem ipsum

2 years ago

Lorem ipsum dolor (Location) Lorem ipsum KES Confidential

Job Function : Lorem ipsum

2 years ago

Lorem ipsum dolor (Location) Lorem ipsum KES Confidential

Job Function : Lorem ipsum

2 years ago

Stay Updated

Join our newsletter and get the latest job listings and career insights delivered straight to your inbox.

We care about the protection of your data. Read our privacy policy.

This action will pause all job alerts. Are you sure?

Cancel Proceed
Report Job
Please fill out the form below and let us know more.
Share Job Via Sms

Preview CV