Assistant II –Logistics–IITA
Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT)
Today
Job descriptions & requirements
ABOUT THE COMPANY
Climate change, biodiversity loss, environmental degradation, and malnutrition.
These four interconnected global crises have put at stake the wellbeing of our planet for years. Fueled by COVID-19, their impact on agriculture, landscapes, biodiversity, and humans is now stronger than ever.
Reversing this negative trend is a challenge, but also an opportunity for bold choices and integrated solutions.
Established in 2019, the Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) was created to address these four crises, maximizing impact for change at key points in the food system.
JOB SUMMARY
EducationBachelor’s degree in Business Administration, Office Management, or a related field.ExperienceMinimum of 2–3 years’ administrative or logistics experience, ideally within an NGO, research institution, or international development organization.Prior experience working in a donor-funded project environment is an added advantage.
RESPONSIBILITIES
Assist in general office administration, including filing, scanning, and storing documents.Assist in maintaining office supplies inventory and ensure timely replenishment.Maintain a database of all official vehicles and assist in allocation of vehicles to staff for official trips and manage casual drivers on field work.Assist to monitor and follow-up with the garage to ensure efficient servicing of all official vehicles.Conduct normal pre-drive checks and ensure cleanliness of official vehicles is maintainedRecord vehicle mileage details in Excel and send monthly reports to Accounts office.Manage a schedule of vehicle running costs incurred by various projects, and provide a summary report to the Accounts office on a monthly basisAssist in all areas of Fleet Management in Liaison with ICIPE Transport office as applicable i.e vehicle registration, insurance, maintenance, security, usage monitoring, vehicle ownership transfers and disposal.Update staff on various emerging Traffic trends in Kenya.Assist in the filing, following up, recording and sending out of VAT exemption certificates
REQUIRED SKILLS
Reporting, Compliance, Logistics planning and management
REQUIRED EDUCATION
Bachelor's degree
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