ASSISTANT PROJECT MANAGER

Key Responsibilities

• Support the Project Manager in planning, coordinating and managing residential and commercial construction projects.
• Assist in preparing project work plans, construction schedules, timelines and implementation trackers.
• Coordinate daily site activities to ensure work progresses according to the approved programme.
• Follow up with site teams, subcontractors, suppliers and consultants to ensure timely execution of works.
• Monitor project milestones and escalate delays, risks or constraints early.
• Attend project meetings, site meetings and coordination meetings as required.
• Support the Project Manager in managing project scope, timelines, resources and deliverables.
• Coordinate construction teams on site, including site supervisors, foremen, artisans, subcontractors and labour teams.
• Ensure site teams understand daily targets, work instructions and project priorities.
• Monitor workmanship and ensure works are carried out according to approved drawings, specifications and quality expectations.
• Follow up on site productivity, labour allocation, material usage and equipment availability.
• Support the resolution of site challenges that may affect project progress.
• Maintain professionalism and discipline among site teams.
• Read, interpret and coordinate architectural, structural, civil, mechanical and electrical drawings where applicable.
• Review drawings and identify discrepancies, omissions or conflicts before and during construction.
• Raise technical queries, drawing inconsistencies or clarification issues to the Project Manager, consultants or relevant technical team.
• Support the preparation and tracking of RFIs, site instructions, technical approvals and drawing revisions.
• Assist in preparing project budgets, cost estimates and cost tracking schedules.
• Monitor project expenditure, variance against approved budgets.
• Coordinate with procurement teams to ensure timely ordering and delivery of materials, equipment and services.
• Report shortages, delays, poor-quality materials or supply issues that may affect project progress.
• Assist in preparing material schedules, procurement trackers and delivery reports.
• Ensure materials delivered to site are properly received, recorded and issued for use.
• Conduct routine site checks to confirm compliance with drawings, specifications and project requirements.
• Assist in identifying defects, poor workmanship and incomplete works.
• Support snagging, defect tracking and corrective action follow-up.
• Promote safe working practices on site.
• Ensure site activities are carried out in line with applicable safety procedures and construction site requirements.
• Report safety risks, incidents, non-compliance issues and corrective actions to the Project Manager.
• Support compliance with company procedures, client requirements and relevant construction regulations.
• Liaise with subcontractors, suppliers, consultants, site supervisors and client representatives where required.
• Track subcontractor performance against agreed scope, timelines, quality and cost expectations.
• Support the Project Manager in resolving site coordination issues.
• Maintain clear and professional communication with all project stakeholders.
• Prepare updates for internal project reviews and management meetings.
• Ensure instructions and decisions are properly documented and communicated.
• Ensure assigned tasks, reports and site follow-ups are completed within agreed timelines.
• Support the Project Manager in ensuring project deadlines are met.

Qualifications and Experience

1. Bachelor’s Degree or Higher Diploma in Construction Management, Civil Engineering, Building Construction, Quantity Surveying, Architecture, Project Management or a related built-environment field.
2. Minimum of 6–8 years’ experience in construction project coordination, site management or assistant project management.
3. Must have practical experience in residential housing projects and commercial building construction.
4. Experience coordinating site teams, subcontractors, suppliers and consultants.
5. Experience preparing project reports, budgets, variance reports and progress updates.
6. Strong ability to interpret construction drawings and technical documents.
7. Knowledge of construction sequencing, site operations, procurement, quality control and project documentation.
8. Professional certification in Project Management, Construction Management, PMP, PRINCE2 or related training will be an added advantage.
9. Membership or registration with a relevant professional body such as NCA, EBK, AAK, IQSK, ICPM, ACMK or another recognized construction/project management body will be an added advantage.
10. Proficiency in Microsoft Office, especially Excel, Word and PowerPoint.
11. Knowledge of MS Project, AutoCAD, ArchiCAD, BIM tools or other construction/project management software will be an added advantage.