Assistant Secretary

ABOUT THE COMPANY

Kenya Tea Development Agency Limited was incorporated on 15th June 2000 as a private company under (CAP 486) of the laws of Kenya, becoming one of the largest private tea management agencies. The Agency currently manages 67 factories in the small-scale tea sub-sector in Kenya.

JOB SUMMARY

Qualifications/Skills/ExperienceBachelor’s Degree in Social SciencesCertified Public SecretaryMembership of ICPSK in good standingMinimum of two (2) years relevant experienceMust demonstrate high integrity and ethical practiceMust demonstrate the ability to work independently with minimum supervisionMust be a team player who is able to work cordially in teamsMust demonstrate ability to multitaskMust demonstrate commitment to operational effectivenessShould have the ability to solve problems by applying relevant business knowledgeShould demonstrate professional expertise in the relevant work areaMust have the ability to communicate in both written and oral communication;Must be a flexible person, who is willing to learn and able to work flexible hours to achieve goalsMust have knowledge in use of MS office packages.

RESPONSIBILITIES

Attending and providing secretarial functions to the quarterly company Board of Directors meetings, Annual General and Special Meetings (AGM) and any special Board and management meetings of the KTDA Group and associated companies, including inter departmental meetingsEnsuring that Company record books are maintained in good conditionProviding support in the electoral process for the factory boards and other KTDA associated companies, in conjunction with other departmentsAssisting in raising statutory notices and agenda for the KTDA Group and associated company meetingsTaking minutes of meetings and supervision of the same and ensuring timely preparation and distribution of these minutesAssisting in the coordination, the compilation, checking, publication, signing, printing and distribution of the annual reports and accounts to all the shareholders of all the tea factory companies in conjunction with finance and other departmentsSupervising the vetting of power of attorney during the factory directors’ elections;Participating in the electoral process of KTDA MS managed Tea Factory directors’ electoral processParticipating in the organisation KTDA MS managed Tea Factory Co. directors’ training in conjunction with other departments.

REQUIRED SKILLS

Capacity planning, Social sciences, Office administration, management, Office supplies management, Travel planning and reservations (leisure, business), Logistics planning and management, Secretarial work

REQUIRED EDUCATION

Bachelor's degree