BID Executive

ABOUT THE COMPANY

Dynasoft Business Solutions Ltd is a leading business solutions provider based in Nairobi, Kenya with a client base that spans across different industries and sectors. We always seek to consistently create value for our clients by providing IT consulting services and building solutions tailored to their business needs. By streamlining the design and deployment of new systems and by automating operational processes Dynasoft enables organizations to reduce operating costs and realize business value from their technology investments.

JOB SUMMARY

Academic and professional QualificationsBachelor’s degree in IT, Business, Procurement, or a related field.Minimum 3 years of experience in bid management or proposal development in IT or technology sales sector.Essential SkillsExperience with Microsoft products or Microsoft Partner ecosystem (highly advantageous).Strong understanding of cloud solutions (M365, Azure) and Microsoft licensing models.Good grasp of Kenyan procurement laws and tendering procedures.Excellent research, writing, editing, and documentation skills.Strong analytical, organizational, and multitasking abilities.High integrity and ability to handle confidential information.Ability to work independently and under pressure.Strong team collaboration and strategic thinking.Interested and qualified candidates should forward their CV to the Email provided using the position as subject of email.

RESPONSIBILITIES

Bid & Tender ManagementIdentify and monitor advertised bids, tenders, and proposal opportunities across public and private sector platformsLead, the preparation, coordination, and submission of responses for bids, RFPs, RFQs, EOIs, and relevant tenders.Ensure all proposals comply with client requirements: technical, financial, and administrative as well as deadlines, and company standards.Analyse bid documents from clients across public and private sectors.Develop bid plans, schedules, and deliverables to ensure on-time submission.Maintain a repository of reusable bid content, templates, and case studies.Proposal Writing & DocumentationPrepare compelling technical and commercial proposals aligned with Microsoft products and services.Work with sales, technical teams, and management to craft impactful value propositions. Review and edit proposal content to ensure accuracy, consistency, and compliance.Ensure branding and format follow company and Microsoft Partner guidelines.Collaboration and coordinationWork closely with project teams in articulating customer requirements to ensure competitive and feasible technical proposal responses.Coordinate internal approval processes (pricing, terms, certifications).Liaise with relevant stakeholders to align bids with product offerings and licensing models.Facilitate review meetings and approvals before submission.Market Intelligence & StrategyMaintain a structured opportunity tracking and tender calendar for the organization.Regularly scan procurement portals, corporate websites, and partner channels for relevant opportunities.Work with the rest of the Business Development team to qualify opportunities and support Go/No-Go decisions.Track ICT procurement trends in Kenya (government and enterprise sectors).Compliance Ensure compliance with Microsoft partner requirements and certificationsEnsure all bids meet regulatory and statutory requirements Maintain and update company profiles, certifications, and documentation on procurement platforms.Track renewal deadlines for registrations, certifications, and compliance documents.

REQUIRED SKILLS

Negotiation, Market research, intelligence, Bidding and proposal generation, Quality management, Business development

REQUIRED EDUCATION

Bachelor's degree