Bookkeeper and Administrative Assistant (Sage)

Job Overview

Our client is seeking a Bookkeeper and Administrative Assistant to take full ownership of the bookkeeping and administrative operations for a fast-growing specialist workshop. This role puts you at the center of financial accuracy and customer experience, managing everything from VAT reconciliation to real-time customer inquiries across multiple platforms. You will work directly with the owner to ensure every invoice is accounted for, every VAT claim is maximized, and every customer receives prompt, professional responses.

Client Overview Our client is a specialist automotive workshop in northwest England, focused exclusively on timing belt, timing chain, and wet belt services for Ford and Land Rover vehicles. After recently quadrupling in size with a new facility, they are experiencing rapid growth and need dedicated support to manage their financial operations and customer communication systems.

Schedule Monday - Friday, 8:00 AM - 12:00 PM GMT (20 work hours per week) Part time

Responsibilities

• Manage complete bookkeeping operations including purchase ledger reconciliation and bank statement matching
• Collate and organize all supplier invoices from multiple sources including email, physical delivery, eBay, and Amazon
• Prepare monthly VAT returns for owner review and submit once approved
• Reconcile bank statements and ensure all transactions are properly recorded in Sage
• Handle customer inquiries via WhatsApp and Facebook Messenger in real-time during business hours
• Source and research parts and tools through Amazon and eBay supplier accounts
• Maintain accurate records of all VAT-eligible purchases to maximize claims
• Chase missing invoices from suppliers and ensure complete documentation
• Use Autodata system to look up vehicle specifications and provide pricing quotes to customers
• Manage invoicing workflow through Zoho Books integration with workshop management system

Requirements

• Proven bookkeeping experience with bank reconciliation and VAT return preparation
• Strong attention to detail for tracking invoices across multiple platforms and formats
• Experience using Sage bookkeeping software
• Comfortable learning and using multiple systems including Zoho Books and Autodata
• Excellent written communication skills for customer-facing WhatsApp and Facebook inquiries
• Ability to work independently during UK morning hours with minimal supervision
• Experience managing online supplier accounts and sourcing parts or products

Qualifications

• Experience in automotive or workshop environments is a bonus
• Familiarity with eBay and Amazon supplier invoice systems is helpful
• Experience with Facebook Business messaging platforms is a bonus
• Understanding of automotive parts sourcing and terminology is helpful

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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