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Director of Finance and Administration- USAID Kenya Digital Health Ecosystem Activity

PATH

Medical & Pharmaceutical

KSh Confidential
4 weeks ago

Job Summary

 

Job Description/Requirements

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PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the worldâs most pressing heath challenges.

PATH Kenya a local entity affiliated to PATH global has been working in the country since 1990. PATH Kenya has been a trusted partner to the Kenyan government, the private sector, nongovernmental organizations, and communities, supporting the countryâs rise as a health leader in East Africa and beyond. PATH Kenya works to enhance health system capacity and resilience by providing technical expertise with deep local experience, accelerating progress through advocacy and policy, and using human-centered design to maximize impact. 

PATH Kenya is seeking a Director of Finance and Administration for an anticipated $20 million, five-year U.S. Agency for International Development (USAID)-funded project, USAID Kenya Digital Health Ecosystem Activity.The project will aim to improve the availability and delivery of quality of healthcare services through integrated and comprehensive digital health platform in Kenya. The project will focus on three main components namely strengthening digital health governance, strengthening interoperability and expansion of existing health information system to support health care delivery, and lastly forging and strengthening strategic partnership for sustainability of digital health investments. This comprehensive sector-wide health information ecosystem will help to achieve health systems outcomes of equity, quality, and resources optimization. 

The Director of Finance and Administration will oversee the operational, financial, and administrative aspects of the project, providing support to the Chief of Party to ensure that all project activities are implemented in a timely and cost-efficient manner and within budget. They will report to the Chief of Party and may have additional matrixed reporting lines, and will also supervise project financial, operational, and administrative staff. 

Responsibilities: 

Oversee day-to-day operational, administrative, and financial management of the project and teams. 

Establish, execute, and maintain financial systems and policies for the project to ensure project operations and finances are compliant with USAID and PATH Kenya policies and regulations as well as good financial practices 

Develop annual and other requested budgets for the project, including coordinating and reviewing partner budget inputs; track project expenditures to ensure spending is aligned with approved budgets.

Analyze project (including project partner) expenses on a monthly and quarterly basis, including assessing and advising project leadership on cost-effective implementation approaches.

Advise project staff on donor requirements, and facilitate training and mentorship on financial management, operational systems, and compliance-related issues. 

Support development of and regularly review financial reports, including burn rates, cashflow and expenditure projections and forecasting.

Coordinate project inputs related to PEPFAR Expenditure Reporting and Human Resources for Health Inventory Reporting.

Oversee procurement of goods and services and manage project equipment and supply inventory.

Manage subawards/grants, consultants, and vendors providing goods and supplies to the project, including issuing and managing subawards/purchase orders/consultant agreements; reviewing invoices; and overseeing disbursements. 

Manage disbursements to communities and partners and monitor financial performance and progress toward objectives. 

Provide technical assistance and capacity building to project sub-awardees to enhance their financial management and reporting, procurement, accounting, and compliance processes. 

Review and audit sub awardeesâ reports, budgets, expenses, and proposals to ensure compliance with award terms and USAID regulations. 

Maintain accurate and complete project financial records, in compliance with PATH Kenya and USAID regulations and records retention policies.;

Coordinate project specific internal and external audits, pprepare required documentation for the audits and lead efforts to address project-specific audit findings and recommendations.

Maintain and encourage effective linkages and strong coordination between technical and finance/operational project teams.

Required Experience 

Graduate degree (Masterâs or higher) in business administration, finance, accounting or other relevant field. 

At least seven years of experience in operational and financial management of international development projects of similar size, including experience with funds management (including development and oversight of large, complex budgets), internal controls, accounting, and audits.

Substantial experience with United States Government (preferably USAID award and financial management) required; experience with PEPFAR-funded programs preferred. 

Demonstrated expertise and knowledge of financial, regulatory, contracting, and compliance aspects of USAID-funded programming.

Skills and experience with sub-awardee/grant management, including the evaluation of proposals, budget reviews, and grant monitoring.

Experience building capacity of sub-awardee organizations in financial, administrative, and operations management.

Demonstrated competency in managing geographically-dispersed teams, effective and rapid decision-making, and diplomacy/interpersonal skills; proven ability to work effectively with technical teams on financial and administrative tasks

Strong skills and experience working with relevant software, such as Microsoft Office Suite, Excel, and Quickbooks. 

Experience working in Kenya preferred. 

Full professional proficiency in English, with excellent verbal and written communication skills. 

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