Executive Assistant – Carbon Excellence & Distribution Support

ABOUT THE COMPANY

BURN is an eclectic group of designers, builders, and visionaries who are committed to making stoves that can transform lives and save forests. Our goal is not just to provide clean burning wood and charcoal stoves but to provide a range of super fuel efficient stoves for the 2 billion people who will inhabit sub Saharan Africa by 2050. Read below to find out a bit more about the members of the team.

JOB SUMMARY

Skills and ExperienceBachelor’s degree in engineering, Economics, Business, Environmental Science, Data Analytics, or related field.4–7 years of experience in strategy & operations, or cross-functional program support roles.Demonstrated experience supporting initiatives across multiple stakeholdersStrong analytical capability (Advanced Excel required; experience with BI tools preferred).Structured and systems-level thinker.Strong analytical and problem-solving capability.Executive presence and confidence.Ability to influence senior stakeholders without line authority.High ownership and execution bias.Strong written communication and presentation skills.Comfortable operating in ambiguity and high-growth environments.

RESPONSIBILITIES

Cross-Functional Governance & Execution DisciplineEstablish and maintain a centralized functional execution tracker covering OKRs, strategic initiatives, and cross-departmental commitments.Translate Director-level priorities into structured workplans with defined owners, milestones, and success metrics.Conduct systematic follow-ups with functional leads to monitor progress against commitments. Identify delays, conflicting priorities, or ownership gaps and proactively drive resolution.Develop structured escalation frameworks to address slippages before they impact carbon excellence or distribution performance.Standardize reporting cadence across Carbon Excellence and Distribution Support to ensure consistent visibility.Software Prioritization & Systems GovernanceConsolidate feature requests from multiple teams into structured requirement summaries.Develop impact vs effort and risk-based prioritization matrices to support decision-making by the Director.Prepare briefing materials and structured data packs for roadmap prioritization meetings.Track approved development items through implementation and monitor delivery timelines.Strategic Project LeadershipSupport cross-functional projects from scoping through execution, including:Stakeholder mappingTimeline planningRisk identification and mitigation trackingCoordinate country-level implementation tracking for governance frameworks and SOP updates.Monitor project progress and provide structured status updates to the Director.Reporting & Performance VisibilityConsolidate data from multiple teams into executive-ready summaries and visual reports.Support preparation of monthly and quarterly performance reportsDirector Representation & Executive InterfaceRepresent the Director in selected internal operational, governance, and alignment meetings.Provide structured summaries of discussions, decisions, risks, and required follow-ups.Ensure action items are clearly assigned and tracked to completion.Prepare SMT-ready slide decks and executive briefings.Serve as a first-level filter for operational issues, ensuring only material risks are escalated.Maintain oversight of cross-functional communication to ensure alignment with strategic priorities.

REQUIRED SKILLS

Human resource and personnel development, Employee relations and consultations, Labour/employment law, Talent management and planning, Employee guidelines and onboarding, Meeting preparation, Calendar management, Office administration, management, Secretarial work, Travel planning and reservations (leisure, business)

REQUIRED EDUCATION

Bachelor's degree