Executive Secretary

ABOUT THE COMPANY

Oloolaiser Water and Sewerage Company Limited is a limited company incorporated on the 30th June 2006 under the provisions of the Company’s Act, Cap 486 of the Laws of Kenya and is wholly owned by the County Government of Kajiado. The mandate of the company is to provide efficient and effective water and sewerage services within Kajiado North and West Sub-Counties in pursuant to provisions of the Water Act 2002, as part of the comprehensive reforms on institutional framework in the water sector.

JOB SUMMARY

Shall be the Executive Secretary to the Managing Director providing high-level administrative,operational, and strategic support to ensure the efficient functioning of the Managing Director’s office.Responsible for managing diary, screening communication, coordinating board meetings, coordinatingCore Management Team Meetings, arranging corporate travel, and acting as a confidential liaisonbetween the Managing Director and stakeholders.Requirements• Education: Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.• Experience: Minimum of 3–5 years of experience in an executive assistant or senior secretarial role,preferably in a utility, public service, or service industry.• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and onlinesystems.• Confidentiality: High level of integrity and ability to maintain strict confidentiality.• Communication: Exceptional verbal and written communication skills.• Organization: Strong organizational and time-management skills to work under pressure and manageconflicting priorities.

RESPONSIBILITIES

• Calendar and Schedule Management: Manage the MD’s diary, appointments, and travel itineraries,including scheduling meetings with staff, stakeholders, and board members.• Board Support: Assist in organizing board meetings, prepare necessary documents/reports, and communicatemeeting reminders to board committee members.• Correspondence Handling: Draft, type, and dispatch emails, letters, and reports; handle incoming/outgoingmail for the MD's office.• Visitor Management: Receive and direct visitors, ensuring proper coordination of activities within the MD’soffice.• Records Management: Maintain a secure and organized filing system for confidential and classified companyfiles.• Meeting Support: Attend meetings as required, taking detailed minutes and tracking action items to ensuretimely follow-up.• Stakeholder Liaison: Act as the liaison between the MD, senior management, and external partners(suppliers, regulators, customers).• Office Administration: Monitor office stationery supplies and ensure a clean, orderly, and professional officeenvironment.• Be the designated personal Assistant to the Managing Director.

REQUIRED SKILLS

Email correspondence, Meeting preparation, Calendar management, Secretarial work

REQUIRED EDUCATION

Bachelor's degree