Finance Manager

Key Responsibilities and Accountabilities

1. Accountancy and Financial Management

• Process Accounts payable, prepare payment vouchers, process online payments and record payments.
• Manage the installation and maintenance of accounting records to show receipts and expenditure.
• Provide regular creditor reports
• Liaise with Accounts receivable Officer to ensure all debtor invoices are sent out in a timely manner and follow up on and maintain expected payment dates.
• Manage bank and cash reconciliations.
• Prepare Accruals as required.
• Maintain asset register and depreciation schedule.
• Preparation of financial accounts, reports, annual audits and tax audits
• Review financial statements with management personnel
• Coordinate preparation of external audit materials and external financial reporting.
• Ensure collection of sufficient funds to efficiently run the organization.
• Management and Payment of instalment tax
• Ensure compliance with VAT, HELB among others.

2. Budget and Management Reporting

• Preparation of management reports and actual against business plan and budget as required.
• Provide management reporting to the General Manager.
• Prepare weekly cash flow forecasts and assist in cash flow management process. 

3. Planning

• Assist in formulating the company's future direction and supporting tactical
• initiatives
• Monitor and direct the implementation of strategic business plans
• Develop financial and tax strategies
• Manage the capital request
• Develop performance measures that support the company's strategic
• Direction

4. Risk Management

• Understand and mitigate key elements of the company's risk profile
• Monitor all open legal issues involving the company, and legal issues affecting the industry
• Construct and monitor reliable control systems
• Maintain appropriate insurance coverage
• Ensure that the company complies with all legal and regulatory requirements
• Ensure that record keeping meets the requirements of auditors and government agencies
• Report risk issues to the audit committee of the board of directors
• Maintain relations with external auditors and investigate their findings and recommendations
• Act as a focal point for external audit engagement.

5. Payroll Management

• Approve monthly payroll.
• Ensure availability of funds to meet the payroll requirement
• Liaise with Office Administrator to ensure payment of statutory deductions such as NSSF, NHIF, PAYE and HELB.
• Ensure that all staff receive pay slips.
• Maintain all payroll records required for purposes of producing Accounting journal.
• Assist with Payroll Production in the absence of the Payroll Accountant.
• Support all other employer payroll related activities.

6. Education and Experience

• Have a Degree or higher with experience and knowledge in bookkeeping and accounting principles.
• Ten (10) years experience within a manufacturing concern where three have to be at a senior level
• Have experience in Sage ERP and Microsoft Office products mainly Excel, Word and Outlook.
• A Master Degree in Strategic Management will be an added advantage.
• Have demonstrated ability to make sound professional decisions.
• Maintain client and business confidentiality.
• Be self-directed and self‐motivated.
• Be detail oriented, organized and accurate.
• Demonstrate the ability to work with numbers and understand a broad range of common financial matters in a timely manner.
• Possess computer skills, including a working knowledge of common software programs.
• Present a professional appearance and demeanour as an associate of L&F.
• Be able to work with diverse personalities.
• Be willing to pursue collection of accounts receivables.
• Must have professional/business telephone and email skills.
• Be willing to do what it takes to get the job done in a timely manner.

7. Knowledge, Skills and Competences

• Excellent problem-solving skills
• Excellent planner and strategic thinker.
• Excellent risk management and cost control skills.
• Ability to take responsibility for decisions made and to learn from the outturn
• Ability to deliver timely results despite obstacles and limited resources.
• A strong grasp of all relevant legislation and of how it applies to the role
• Commercial acumen and ability to think creatively.
• Excellent advocacy, presentation and communication skills.
• Good understanding of relevant IT systems.
• Excellent negotiation and relationship management skills.
• Personal Style and Behaviour
• Self-motivation, a strong work ethic and enthusiasm for change.
• Understanding and interest in the arts and cultural sector.
• Committed to a positive approach to equality of opportunity and community engagement.
• A positive, communicative personality that engenders confidence in others.
• A keen interest in satisfying internal and external customers.