Finance Officer

ABOUT THE COMPANY

SINCE 2013, HEVA HAS GENERATED INSIGHTS, ROLLED OUT INVESTMENTS, AND INNOVATED FINANCIAL MODELS SPECIFICALLY FOR THE GROWTH OF THE CREATIVE ECONOMY IN EAST AFRICA.
We have invested in more than 30 creative businesses and directly supported over 500 creative practitioners in the fashion, digital content and television, live music and gaming value-chains.
From Nairobi, Kampala, Kigali, Arusha, Lamu to Dar es Salaam, the creative sector is where the creation of new products and new cultural experiences is happening.
We want to be at the forefront of helping producers of cultural goods and services to build high-value, profitable businesses where new ideas will come to life, and where the highest potential for great profits, great jobs, and happy people will be found.

JOB SUMMARY

Qualifications and RequirementsBachelor's degree in Finance, Accounting, Procurement, or a related field.Professional certification (e.g., CPA, ACCA, CIPS) is highly preferred.Minimum of 5-7 years of experience in finance, procurement, grant management, and auditing functions, preferably within an investment, nonprofit, or donor-funded organisation.Proven experience in managing grant disbursement and beneficiary audits.In-depth knowledge of procurement regulations, financial management, and tax compliance.Proficiency in financial management software and advanced MS Excel skills.Strong analytical, problem-solving, and decision-making skills.

RESPONSIBILITIES

Procurement ManagementDevelop and implement procurement policies and procedures in alignment with organisational objectives and best practices.Manage the entire procurement cycle, including sourcing, contract negotiations, vendor selection, and purchase order management.Maintain procurement records, including bid evaluation, supplier agreements, and contract performance reviews.Monitor supplier compliance with service agreements and procurement standards.Ensure that procurement activities are compliant with organisational policies and statutory regulations.Financial Planning and Budgeting.Collaborate with the programs team to ensure the utilisation of program budgets is in alignment with organisational goals and funding requirements.Monitor budget implementation, conduct financial analysis to identify variances and financial risks related to the programme.Assist in the preparation, monitoring, and analysis of organisational budgets and forecasts.Provide financial insights and variance analysis to support strategic planning and decision-making.Collaborate with department heads to ensure budget compliance and financial efficiency.Financial ReportingWork closely with the finance manager to prepare accurate and timely financial reports for the donor.Prepare timely internal reports to support decision-making by the wider program team.Assist with ensuring compliance of consortium partners with donor reporting requirements and financial regulations where applicable.Assist in the compilation and review of consortium partner financial reports to be submitted to the donor.Financial Management and General AccountingPrepare accurate and timely financial reports, including balance sheets, income statements, and cash flow statements.Maintain and reconcile the general ledger and ensure accurate recording of transactions.Lead the month-end and year-end financial closing processes.Ensure compliance with statutory reporting requirements and tax regulations.Support external and internal audit processes by preparing required documentation and responding to audit queries.Audit and ComplianceWork with internal and external auditors to facilitate audit processes.Working closely with the Finance manager and the Internal Auditor to implement internal controls to safeguard financial assets and ensure accountability.Risk Management and ComplianceIdentify and mitigate financial risks by implementing appropriate internal controls and financial procedures.Ensure adherence to organisational financial and procurement policies, as well as donor and statutory regulations.Team Leadership and Capacity BuildingProvide leadership, mentorship, and technical support to finance team members.Conduct training sessions for staff and beneficiaries to improve their understanding of financial processes and compliance requirements.Promote a culture of accountability, continuous improvement, and financial discipline within the finance department.

REQUIRED SKILLS

Accounting, Financial analysis, Financial controlling, Financial reporting

REQUIRED EDUCATION

Bachelor's degree