FRONT OFFICE ADMIN

JOB TITLE

FRONT OFFICE ADMIN

NATURE OF JOB

FULL TIME

INDUSTRY

REAL ESTATE

SALARY

KSHS.30,000

JOB LOCATION

LAVINGTON

DUTIES AND RESPONSIBILITIES

Front Office & Reception Management

• 
  
• Serve as the first point of contact for all visitors, clients, tenants, and service providers
  
• Receive, screen, and direct incoming calls, emails, and walk-in inquiries professionally
  
• Maintain a welcoming, organized, and professional front office environment at all times
  
• Manage visitor logs and ensure visitors are attended to promptly
  

Administrative & Office Support

• 
  
• Perform general office administration duties to support daily operations
  
• Type, format, print, photocopy, scan, and file documents accurately
  
• Draft routine correspondence such as letters, emails, memos, and notices
  
• Manage incoming and outgoing mail and courier services
  
• Maintain both electronic and manual filing systems for easy retrieval of records
  

Records & Documentation Management

• 
  
• Maintain accurate and up-to-date records for tenants, properties, contracts, and suppliers
  
• Ensure proper filing and confidentiality of company and client documents
  
• Assist in updating databases, registers, and office logs as required
  

Coordination & Communication

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• Schedule meetings, appointments, and site visits for management and agents
  
• Coordinate communication between management, clients, tenants, and external partners
  
• Follow up on inquiries, requests, and pending documentation in a timely manner
  

Office Equipment & Supplies Management

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• Monitor office equipment functionality (printers, photocopiers, computers, phones)
  
• Report faults and coordinate servicing and repairs when necessary
  
• Manage office supplies inventory and initiate purchase requests to avoid shortages
  

Support to Real Estate Operations

• 
  
• Provide administrative support to property managers and real estate agents
  
• Assist in preparing property-related documents such as listings, lease agreements, and reports
  
• Help organize property files and documentation for easy access and compliance
  

Compliance & Professional Standards

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• Ensure adherence to company policies and office procedures
  
• Maintain professionalism, discretion, and confidentiality at all times
  
• Uphold company image and customer service standards
  

KEY REQUIREMENT SKILLS AND QUALIFICATION

• 
  
• Degree or Diploma in any relevant field
  
• 2–4 years’ experience in office administration, preferably within the real estate industry
  
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
  
• Strong typing and documentation skills
  
• Skills & Competencies
  
• Excellent verbal and written communication skills
  
• Strong organizational and multitasking abilities
  
• Professional appearance and customer-service-oriented attitude
  
• Attention to detail and accuracy
  
• Ability to work independently with minimal supervision
  

HOW TO APPLY

• 
  
• If you meet the above qualifications, skills and experience share CV on jobs@britesmanagement.com
  
• Interviews will be carried out on a rolling basis until the position is filled.
  
• Only the shortlisted candidates will be contacted.