Grants Accountant at World Vision Kenya

Job Description

World Vision is an international Christian relief, development and advocacy organisation working in almost countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.

SUMAMRY

This position is critical to the finance department of the organization. The grant accountant is the primary point of contact when it comes to providing technical support in Grant Accounting and ensuring compliance to Grants regulations and relevant financial policies. This individual will provide support to various projects including budgeting, reporting and risk management, ensuring that terms and conditions of the grants are met. The candidate will have good collaboration, computer and analysis skills.

MAJOR RESPONSIBILITES

Financial Reporting and Accountability

Prepare financial reports in compliance with donor requirements and World Vision policy and ensure timeliness and accuracy. Provide leading role in ensuring Labor Distribution reports/Timesheets are prepared every month by relevant staff. Provide timely response to queries arising from financial reports. Advise project managers on grant financial reports and tackle any outstanding issues in a timely manner. Participate in preparation of Quarterly Financial reports and financial analysis to the various stakeholders. Conduct end-year Account and reconciliations to ensure accurate balances are reported and year end entries are accurate Ensure Income and expenses are accurately allocated to Support offices by conducting monthly reconciliation of Sun Systems and Financial report Funding Source (T4) balances. Ensure timely submission of Settlement Advice (SAs) to Support Offices for income received from WFP and ensure the entries are properly booked in SunSystems. Prepare monthly reconciliation of CSS uploaded vs PBAS commitments.

 Budget Management and Control

Ensure budget control by adequately checking all costs that are chargeable to grants are reported. Prepare fully coded project budgets for financial reporting. Participate in grants proposal development and extensions, by providing technical support in development of grant budgets that are in line with effective implementation of grants, donor requirements and World Vision policy. Ensure spending is within the budget limit to control overspending within projects Review Field Financial Documents/Sub-grantee documents regularly to ascertain the level of internal controls in the financial process. Update Horizon database and Post Budgets in World Vision Financial System (SUN) in a timely manner and as per WV guidelines. Continuously monitor budget commitments for projects and advise Project Manager on any significant occurrences.

Policy Management and Internal Controls

 Monitor grant periods and ensure that grant phase out financial requirements are adequately met and grants are smoothly phased out. Review all payments related to grants to ensure they are within the policy, adhere to internal control standards and donor requirements. Sub-grantee monitoring.

 Risk Management 

 Ensure audit process runs smoothly by providing accurate information in a timely manner and that there are no questioned costs/Qualified reports Ensure Grants finance issues picked during the audit and recommendations thereof are implemented as per policy. Continuously review the grants finance risk register and mitigating controls to ensure that emerging risks are being addressed. Contribute towards the effort of creating awareness to implementing staff/partners on grants regulations through training, meetings and monitoring.

Record Keeping

 Ensure Grant Accounting records and their completeness. In line with World Vision policy, timely upload of Financial and Audit reports in the FFR database.  Maintain correspondences with relevant stakeholders  Update the resource centre (BOX) as required and with new information.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

Minimum of 4 years’ experience in a NGO. Experience should include proposal budget development, financial reporting and post award management. A good understanding of the full life cycle of a grant. Detailed knowledge of USAID regulations (2 CFR ), EU, UN , DFAT, FAO, DRA, Irish Aid, GFFO, BMZ and GAC regulations.  Experience in sub-grantee management and capacity building Understanding of US GAAP Advanced excel and analytical skills (Dashboard reporting, Power BI) Computer software skills like Sun Systems is highly preferred. Knowledge of the Somalia context is an added advantage.

Required Education, training, license, registration, and certification

Holder of a Bachelor’s degree (Accounts or Finance) Qualified Accountant-Minimum CPA/ACCA Part3 (finalist) Proficiency in Computer applications (Excel, Sun systems, Word etc)

Preferred Knowledge and Qualifications

 Sun Systems  Advanced Excel  Multilateral and Government grants.

Travel and/or Work Environment Requirement

 Office based with frequent travel to the field. 30% International travel is required.  On call: At times