HR Administrator

ABOUT THE COMPANY

The firm has expertise in several practice areas that include multi-sector management consulting, agri-enterprise development, business strategy, industry competetiveness analysis and market-led program design and implementation.

JOB SUMMARY

Required QualificationsEducationBachelor’s degree in Human Resource Management, Business Administration, Industrial Relations, or a related field from a recognized institutionProfessional CertificationMembership or eligibility for membership with the Institute of Human Resource Management (IHRM Kenya).Required ExperienceMinimum of five years of relevant professional HR experienceDemonstrated experience in recruitment, HR administration, and employee relationsProven experience working in donor-funded programs, NGOs, or multi-stakeholder environments is an added advantageExperience supporting audits and compliance reviews is desirable

RESPONSIBILITIES

Recruitment and OnboardingCoordinate end-to-end recruitment processes in compliance with the Employment Act, 2007, donor requirements, and internal recruitment policiesPrepare and issue employment contracts, renewal letters, and appointment letters in line with Kenyan labour law, donor funding conditions, and organizational guidelinesSupport due diligence processes including reference checks, background checks where required, and verification of academic and professional credentialsFacilitate structured onboarding and induction processes, including orientation on donor compliance, safeguarding, code of conduct, and organizational policiesMaintain accurate and auditable recruitment documentation and personnel filesHR Administration and Records ManagementMaintain accurate, complete, and confidential employee records including contracts, job descriptions, leave records, disciplinary documentation, and performance appraisalsEnsure HR records comply with statutory requirements and donor audit standardsManage staff attendance, leave administration, probation tracking, contract renewals, and confirmations in line with the Employment ActProvide accurate HR data to the finance department to support payroll processing, statutory deductions, and benefits administrationSupport exit processes including clearance, exit interviews, and final documentationPerformance ManagementSupport the implementation and administration of the organizational performance management systemCoordinate performance planning, mid-year reviews, annual appraisals, and contract-linked evaluations for project staffTrack performance review timelines to ensure compliance with organizational and donor expectationsSupport supervisors in implementing performance improvement plans and documenting outcomesEmployee Relations and WelfareServe as a first point of contact for employee HR-related queries and concernsSupport grievance handling and disciplinary processes in compliance with the Employment Act, internal policies, and principles of natural justicePromote positive employee relations and a respectful, inclusive, and safe work environmentSupport staff welfare initiatives including occupational health and safety compliance, staff wellbeing activities, and statutory benefitsSupport implementation of safeguarding, gender, and workplace harassment policiesTraining and Capacity DevelopmentSupport training needs assessments linked to program delivery and organizational capacity requirementsCoordinate internal and external training activities, workshops, and professional development initiativesMaintain training records and monitor staff participation for donor reporting and auditsSupport learning and development initiatives aligned with donor-funded project objectivesHR Policies, Compliance, and Donor RequirementsSupport the development, review, dissemination, and implementation of HR policies and proceduresEnsure compliance with Kenyan labour laws including employment contracts, working hours, leave entitlements, disciplinary procedures, and termination processesSupport internal and external audits, donor compliance reviews, and labor inspectionsMonitor HR compliance risks and escalate issues to management in a timely mannerSupport compliance with donor requirements related to staffing, safeguarding, code of conduct, and reportingReporting and HR AnalyticsPrepare periodic HR reports including staffing status, recruitment updates, turnover, leave utilization, and performance management complianceMaintain HR data systems to support evidence-based decision making and donor reportingProvide HR inputs to organizational planning, budgeting, and grant proposals as required

REQUIRED SKILLS

Personnel administration (working hours, holidays), Human resources information systems, People management, Compensation and benefits, Talent management and planning

REQUIRED EDUCATION

Bachelor's degree