Legal Clerk / Legal Secretary

JOB SUMMARY

ABOUT THE ROLEWe are seeking a detail-oriented and professionallypresented Legal Clerk / Legal Secretary to join our growing chambers inNairobi. The successful candidate will provide high-quality administrative andlegal support to our advocates, ensuring smooth day-to-day operations of thefirm. This is an excellent opportunity for a candidate looking to build along-term career in a dynamic legal environment.QUALIFICATIONS & EXPERIENCE• Diploma in Law, Legal Studies, or Paralegal Studies from a recognised institution (minimum requirement).• A degree in Law or related field will be an added advantage.• Minimum of 5 years of practical experience as a Legal Secretary, Legal Clerk, or Paralegal in a law firm or legal department.• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal case management software.• Familiarity with the Kenya court system, filing procedures, and registry processes.• Excellent command of written and spoken English; Kiswahili proficiency is an asset.COMPETENCIES & PERSONAL ATTRIBUTES• Exceptional attention to detail and accuracy in documentation.• High degree of discretion, confidentiality, and professional integrity.• Strong organisational and time management skills with the ability to manage multiple matters simultaneously.• Reliable, self-driven, and able to work under pressure to meet tight deadlines.• Proactive communication and strong interpersonal skills.

RESPONSIBILITIES

KEY RESPONSIBILITIES• Draft, type, proofread, and format legal documents including pleadings, affidavits, agreements, letters of demand, and correspondence to clients and court officials.• File and serve court documents, ensuring strict compliance with court filing deadlines and procedural requirements.• Maintain and organise physical and digital case files, correspondence registers, and the firm’s law library.• Manage partners and advocates’ diaries, schedule court appearances, client meetings, and arbitration hearings.• Liaise with clients, witnesses, the Judiciary, and relevant registries on behalf of the firm.• Conduct basic legal research using online platforms (e.g., Kenya Law Reports, eCitizen) to keep abreast of developments within the legal industry, carry out tasks and as directed.• Handle incoming and outgoing mail, e-mails, and telephone enquiries professionally and promptly.• Track, process, and follow up on invoices, disbursements, and billing records.• Ensure confidentiality of all client and firm information at all times.• Perform any other duties as may be assigned from time to time by the partners.

REQUIRED SKILLS

Judicial processes and litigation, Office administration, management, Document and archive management, Written communication, Legal analysis, Contract drafting and preparation

REQUIRED EDUCATION

Diploma, Associate's degree