Property Manager

KEY RESPONSIBILITIES

Maintenance & Upkeep Coordination

• Schedule routine cleaning, repairs, and inspections for lobbies, hallways, elevators, parking lots, gyms, pools, etc. 
• Hire and supervise vendors (janitorial services, landscapers, electricians, plumbers).  
• Monitor maintenance logs and ensure work orders are completed promptly. 

Budgeting & Financial Oversight

• Manage common area maintenance (CAM) fees and allocate funds for repairs/upgrades. 
• Review vendor contracts to ensure cost-effective services. 
• Prepare financial reports for property owners or HOA boards. 

Compliance & Safety Management

• Ensure compliance with local health, safety, and building codes. 
• Conduct fire drills, safety inspections, and emergency preparedness planning.
• Handle insurance claims for damages in common areas. 

Tenant/Resident Communication

• Address complaints about cleanliness, noise, or maintenance issues. 
• Send notices about scheduled repairs, policy changes, or disruptions.  
• Organize community meetings to discuss improvements or rule changes. 

Vendor & Contractor Management

• Source and negotiate contracts with cleaning crews, security, and maintenance providers. 
• Inspect work quality and ensure adherence to service agreements. 
• Handle invoice approvals and payment processing. 

Aesthetic & Functional Improvements 

• Recommend upgrades (lighting, flooring, landscaping) to enhance property value. 
• Oversee renovations or remodeling of shared spaces. 
• Ensure branding consistency (for commercial properties). 

Security & Access Control

• Monitor surveillance systems and access points. 
• Coordinate with security personnel to prevent unauthorized entry. 
• Implement visitor policies (e.g., guest registration, key fob systems). 

Sustainability & Waste Management 

• Implement eco-friendly practices (recycling programs, energy-efficient lighting). 
• Manage waste disposal contracts and ensure proper trash/recycling separation. 

Record-Keeping & Documentation 

• Maintain records of repairs, inspections, and compliance certificates. 
• Track expenses for annual budgeting and audits.

SKILLS & QUALIFICATION

• 2+ years experience in property management, facilities management, or HOA administration.  
• Strong understanding of CAM fees, lease agreements, and local regulations. 
• Strong communication, problem-solving, and multitasking abilities. 
• Proficiency in property management software (e.g., Zoho crm, Metapro,Buildium).