Records and Archives Officer

ABOUT THE COMPANY

The Sacco was started in 1999 and in 2010 it was rebranded to become an out reaching deposit taking institution. Thanks to SASRA who have licensed us to take deposits. What started as an exclusively mothers union(ladies) Sacco with member deposits as low as Ksh 500.00 has grown to an institution with a portfolio of Ksh 3.34 Billion and membership of 39,011. The idea of opening a front office activity outlet opened the floodgates of success which came with their challenges. The Sacco is now a reputable financial institution whose achievement is building strong members’ economy stands conspicuous.

JOB SUMMARY

Ideal Job Holder Specifications:Academic:Diploma in Business related field, Records Management, Information Management, Library Science.A Degree of the above will be an added advantage.Desired Work Experience:At least One (1) year working experience.Experience in records or information management (preferred).Attributes:Knowledge of records management systems and retention schedules.Good communication and interpersonal skills.Good analytical and organizational skills.Attention to detail and confidentiality.Uphold integrity and results oriented. Method of ApplicationClearly indicate your Current and Expected salary in the cover letter (Mandatory). Also indicate the position applied on the subject line

RESPONSIBILITIES

Classify, store, retrieve, and archive records (physical & electronic).Ensuring that the information in the hard copy matches the report in the system and in compliance to the KYC policies.Updating customer’s files and ensuring that the information is correct and up to date.Undertaking the retrieval of all records on request basis.Maintaining efficient registry in line with the society’s policies and data protection.Ensuring accurate records of file movement within the societySpearheading the upgrade of an electronic registry and its maintenance.Putting in place an efficient system for archiving documents.Support departments with records-related queries.Ensure compliance with records retention policies and laws.Oversee secure disposal of records.Preparing monthly reports on the society’s records managementAny other task delegated.

REQUIRED SKILLS

Office administration, management, Document and archive management, Documentation and record keeping, Reporting

REQUIRED EDUCATION

Diploma, Associate's degree