Job descriptions & requirements
ABOUT THE COMPANY
The Insurance Regulatory Authority is a statutory government agency established under the Insurance Act (Amendment) 2006, CAP 487 of the Laws of Kenya to regulate, supervise and develop the insurance industry. It is governed by a Board of Directors which is vested with the fiduciary responsibility of overseeing operations of the Authority and ensuring that they are consistent with provisions of the Insurance Act.
JOB SUMMARY
Job PurposeTo assist in the management, control and maintenance of the Authority’s records in accordance with records management standards and procedures.Person SpecificationsFor appointment to this grade, an officer must have:i. Kenya Certificate of Secondary Education (KCSE) mean grade C- (minus) or equivalent qualification from a recognized institution.ii. Certificate in Records Management / Information Management / Office Management or equivalent qualification from a recognized institution.iii. At least two (2) years’ relevant work experience.iv. Proficiency in computer applications e.g. MS Word, Excel, PowerPoint and email.Competencies and Skillsi. Good communication skillsii. Organizational skillsiii. Attention to detailiv. Ability to work under pressurev. Teamwork and interpersonal skills
RESPONSIBILITIES
Key Duties and Responsibilitiesi. Receiving, sorting and distributing incoming mail, correspondence and records.ii. Opening, dating and logging incoming files and documents.iii. Maintaining the records registry in line with established procedures and standards.iv. Preparing and filing records in accordance with retention and disposal schedules.v. Assisting in the retrieval, dispatch and delivery of records and correspondence.vi. Organizing and ensuring proper storage of inactive and semi-active records.vii. Maintaining records movement control register.viii. Updating records database and registers.ix. Assisting with periodic physical verification of records in all formats.x. Assisting in the preparation of records for archiving and disposal.xi. Ensuring compliance with records management policies, procedures and standards.xii. Performing any other duties as may be assigned from time to time.TERMS OF SERVICEThe terms and conditions of service for the advertised positions shall apply as per the Authority’s approved Human Resource Instruments.Details of the positions are available on the IRA website https://www.ira.go.ke.HOW TO APPLYThe interested applicants to submit their applications online by filling the form provided in the IRA websiteAll applications must be received by close of business at 5.00 pm on Monday, 16th February, 2026.
REQUIRED SKILLS
Office administration, management, Reporting, Typing and note taking, Document and archive management, Database administration, File management and data back-up, Customer service
REQUIRED EDUCATION
Bachelor's degree
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