Safeguarding Futures Grants Coordinator - Child Rights and Business

Line Manager: Global Child Rights and Business Advisor

Functional Link: N/A

Supervises

Line management (direct): N/A

Functional link:

1 MEAL staff 

1 Finance staff 

Local link (if different from the line management): N/A

Workplace

Nairobi, Kenya

Overarching responsibilities “Main goals”

Terre des hommes (Tdh) engages and works with public and private actors to strengthen child protection and promote children’s rights in business strategies, operations and value chains. As part of the Child Protection (CP) sector, a Child Rights and Business team, led by the Global Child Rights and Business (CRB) Advisor based in Tdh’s country office in Nairobi, Kenya provides expertise and implements initiatives on CRB globally.

Tdh, local civil society, and coffee supply chain partners are joining forces in a multistakeholder 2-year initiative aimed at strengthening the protection of children within the coffee sector in the Veracruz and Chiapas states, in Mexico. This public-private initiative is supported by the Swiss Sustainable Coffee Platform (SSCP) Collaborative Impact Funding and co-financed by the coffee sector partners and the Swiss State Secretariat for Economic Affairs SECO.

Under the direct supervision of the Global CRB Advisor, the Grants Coordinator (GC) ensures the successful implementation of the “Safeguarding Futures: A Community-Based Child Rights Coalition for Sustainable Coffee” initiative. The role ensures quality and timely implementation of the activities and deliverables as specified in the initiative agreements with partners and donors. More specifically, the GC ensures the effective coordination between Tdh and all parties, planning, implementation, monitoring and reporting on the Safeguarding Futures grant, guaranteeing full compliance with Tdh and donor/partners requirements. S/he manages all administration and financial aspects of the initiative. When requested by the line supervisor the GC contributes to resource mobilization efforts of the team. The position acts as the central focal point for donor/partners communication and internal coordination on this initiative.

Specific Responsibilities/Context of “tasks”

Management and implementation:

·       Facilitate and coordinate internally in Tdh and with the partners the drafting, review and finalization of the partners agreements, including global coalition budget and individual companies’ contribution and instalment plans.

·       Ensure all project activities are implemented on a timely and quality manner in accordance with Tdh program standards and in full compliance with the SSCP and SECO requirements as specified in grant agreement.

·       Facilitate the development of joint work plans between the partners and keep tracking of progress towards the implementation of the activities.

·       Develop and maintain a detailed plan of activities in collaboration with the local implementing partner in Mexico and reports on a regular basis about the performance of the project.

·       Regularly follows up and keeps track of activities and budget expenditures through maintaining the project follow up tool (PFU) and the financial monitoring tool, including the coalition budget, in line with Tdh’s internal processes and ensuring compliance with donor’s rules and regulations.

·       Regularly monitor the timely implementation of all activities in the project area based on the M&E framework through maintaining regular contacts with the local implementation partner and through direct monitoring – field visits.

·       Regularly monitors and keeps track of project budget expenditure, prepares budget forecasting on a monthly basis and anytime as required by the supervisor and reports periodically to the line supervisor on the financial performance of the project.

·       Work closely with Finance Department to monitor burn rates and expenditure trends.

·       Support Finance HQ in the follow-up and preparation of the disbursement requests to SSCP and invoicing process of the companies / coalition as per the signed agreements.

·       Ensure efficient coordination and communication with the line manager, to timely communicate concerns related to the project’s performance and proposes solutions and adjustments in line with the scope of the projects and the donor’s regulations.

·       Support the team in completing the M&E related tasks and forms based on M&E system designed. 

·       Ensure all the administrative and financial paperwork needed for the management of the initiative is prepared on time and with quality in line with Tdh’s and partners’ standards.

·       Ensure the adequate filing and archiving of all initiative documents and keep all grant follow- up tools updated

Internal and External Coordination

·       Ensure continuous update and coordination with relevant colleagues within the CRB Team and the Child Protection Sector, Kenya Office and HQ departments.

·       In charge of organizing the Initiative Steering Committee meeting, including logistic, agendas, notetaking and documentation and follow up with the SC members.

·       Ensure a smooth communication and collaboration with all partners and internal stakeholders at Tdh.

Reporting and Communication

·       In charge of coordinating the work with the relevant internal contributors, compiling and submitting the progressive and final narrative and financial reports to the partners and donors.

·       Ensure Tdh and local partners reports and data are of high quality and accuracy.

·       Review all the financial & programmatic reports from Local Partners and ensure that meet the requirements agreed.

·       Regularly compiles project reports as per agreed reporting schedule and the format of reporting, based on M&E system and make sure the deadlines are respected always.

·       Support the preparation and review of capitalization documents and evaluation reports when required by the line supervisor.

·       Contribute to the internal monthly and annual reporting process.

·       Coordinates and follow up with the communication department in HQ for the development of the grant’s communication plan.

·       Promote the project activities and events based on communication and visibility standards of Tdh and SSCP/SECO. 

·       Contribute to the development of publications and other promotional materials in the framework of the project.

·       Participate in public events, workshops and training when delegated by the supervisor

Risk and Compliance Management

·       Support compliance checks and internal /external audits if/when required.

·       Identify and escalate grant-related risks across consortium partners

Other tasks:

·       Support the supervisor with other tasks related to the management, coordination, communication and oversight of the project when required.

Skills

This position will be recruited as Grants Coordinator and will require:

This role requires a mastery of Personal, Social and Leadership Competencies (PSLC), Technical and Methodological Competencies (TMC) and Management and Strategic Competencies (MSC)

In particular:

• 
  
• Manages time and priorities, meets deadlines
  
• Cooperates and contributes to achieving goals
  
• Supports and advises colleagues
  
• Adapt communication to the intercultural environment
  
• Respect for others
  

As well as the following specific professional competencies

• 
  
• Proven analytical skills and the ability to think strategically in relation to fundraising and donor engagement.
  
• Ability to represent an organization to donors and external institutions.
  
• Ability to adjust to constantly changing situations while maintaining focus on delivery.
  
• Ability to provide guidance to a team through functional working relations
  

Required conditions

Training/Qualifications

·       Masters  degree / Post-graduate in Project Management, Finance  and  Administration or any other related area.

·       Minimum of  8 years’ experience in grants management within an INGO or consortium setting, including at least 5 years in a senior management role in related activities.

·       Demonstrated experience in directly managing consortia, with proven ability to coordinate and sustain effective relationships with diverse partners, including multinational private sector organizations.

Experience

·       Management experience in securing and managing funds from institutional donors, such as UN agencies, SDC, ECHO, EU, DFID, USAID. Excellent planning skills, and a sound understanding of Program Cycle Management in development or emergency and protracted crises environments

·       Strong analytical and financial literacy skills.

·       Corporate social sustainability, and agricultural supply chains would be an added advantage

Languages                                  

·       Excellent personal communication skills, in written and verbal English, knowledge of French and/or Spanish would be an asset

Other

·       Experience with child protection/human rights is an asset.

·       Good administrative , skills and attention to details.

·       the ability to think strategically in relation to fund- raising and donor engagement

General Code of of Conduct and Tdh’s Risk Management Policies

Commits to complying with the General Code of Conduct and systematically reports any breach of the Code through the Tdh warning procedure: raises the awareness within the Foundation on violence and abuse and the rights that derive from them regarding children, community members and our own employees.

Commits to complying with the Risk Management Policies, including Safeguard policies (the policy of Safeguarding Children, the Policy of Protecting against Exploitation and Sexual Abuse, the Guideline on Abusive Behavior at Work), the Safety/Security Policy and Anti-Fraud/Corruption Policies and the Prevention of Funding Criminal Acivities.

Commits to reducing the risk of abuse by developing an open and informed culture of management within the organization and in our work with children and the communities where we work.

Tdh’s organizational values

Our organizational values guide us in our operational and strategic choices and are the foundation of all decisions made by us. Those five values are incorporated into each process connected to the staff. All collaborators are assessed according to the organization’s values.

PARTICIPATION AND EMPOWERMENT

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• We promote and enhance participation and empowerment.
  
• We create the space for active participation and embrace inputs from others.
  
• We are sensitive about others’ needs to influence.
  
• We share and delegate power and responsibilities.
  

PARTNERSHIP AND COLLABORATION

• 
  
• We trust the capacities of our key actors as primary responders and agents of change. We build on their strengths and on their needs.
  
• We champion co-creation and value complementarity.
  
• We appreciate other points of view and seek collectively for pragmatic and innovative solutions.
  
• We manifest humility, respect, fairness and see others as equal partners.
  

INNOVATION AND LEARNING

• 
  
• We promote a culture of innovation.
  
• We value curiosity, welcome new initiatives, and foster creativity.
  
• We embrace voluntary learning and are ready for trial and error.
  
• We foster knowledge sharing, learning and strive for sustainability.
  

DIVERSITY AND INCLUSION

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• We celebrate Diversity and Inclusion of people.
  
• We genuinely commit to diversity and inclusion and see it as a wealth in all our activities.
  
• We understand the cultural contexts and value differences.
  
• We are truly committed to an equal treatment.
  

LEADERSHIP AND EXCELLENCE

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• We thrive to offer our best, we think ahead, and are ready and willing to go the extra mile for the well-being of children.
  
• We provide quality programming and support. We are accountable and transparent. We use power responsibly.
  
• We position ourselves through our expertise and savoir-faire.
  
• We advocate for the rights of children whenever possible and seek actively opportunities to do so.
  

Application modalities:

Interested candidates who meet the criteria above are encouraged to send their applications letter and detailed CVs to KEN.recruitment@tdh.ch Candidates are required to indicate the position title and location on the subject line of the email when applying.

Kindly note only applications sent to this email address will be considered. Only shortlisted candidates will be contacted. Female candidates are encouraged to apply.

This position will close on 4th May 2026. This position is subject to final funding approval

Tdh’s recruitment and selection procedures reflect our commitment to protect children’s rights, which includes the prevention of all forms of child abuse.

Tdh is an equal opportunity employer