Sales Administrator

ABOUT THE COMPANY

JTEKT Group was established in January 2006 through the merger of Koyo Seiko Co., Ltd. and Toyoda Machine Works, Ltd. forming a new global company with a rich heritage of quality.
With activities focused on four major product technologies: steering systems, driveline components, bearings and machine tools, JTEKT aims at meeting the high expectations of its customers and winning the trust of society.

JOB SUMMARY

About the role:We are seeking a highly organized and efficient Office Administrator to manage day-to-day office operations and provide sales and administrative support to ensure the smooth running of the office. The ideal candidate will be responsible for office management, handling quotations, invoicing, requisitions, and providing support with sales inquiries and client communication. They will also assist with petty cash receipts, budget management, and ensure a productive and well-organized office environment.This role requires someone who can work independently, collaborate within a team, and uphold the highest levels of integrity, trustworthiness, and communication.Requirements:Bachelor`s degree in Business Administration, Management, or a related field.2+ years of proven experience in sales support, office administration or a similar role.Strong organizational skills with the ability to multitask.Excellent communication skills, both written and verbal.Proficient in Microsoft Office Suite (Word, Excel, Outlook).Strong attention to detail and problem-solving abilities.Ability to work independently while maintaining a collaborative team spiritCustomer service experience is a plus

RESPONSIBILITIES

Key Responsibilities:Sales and Client Support:Prepare excel workbook quotations, invoices for customersManage customer orders and allocations in coordination with sales team members and logisticsRespond to emails, answer phone calls, and coordinate communications betweendepartments.Respond to client inquiries and provide customer serviceSupport sales teams with lead tracking, CRM updates, and documentation.Administrative Support:Prepare expense reports, manage petty cash and assist with office budgeting andtracking expensesManage office operations, including filing, scheduling meetingsPrepare documents, reports via Excel.Operational Coordination:Support inter-departmental communication to ensure smooth operations.Maintain accurate records of business activities and client interactions.Support basic bookkeeping and help with audits when necessary.Project Support:Provide logistical support for projects, ensuring timely completion of tasks.Compliance and Documentation:Maintain and organize important business documents and ensure regulatorycompliance.Support audit processes and keep up-to-date records.Additional Support: Perform other duties as assigned to support the team and office operations.Personal Attributes: --Honest, trustworthy, and supportive in nature.-Ability to work under minimal supervision.-Quick learner-Open and good communication skills with a team-oriented mindset.-Demonstrated integrity and reliability.

REQUIRED SKILLS

Office administration, management, Documentation and record keeping, Spreadsheet preparation and editing (Microsoft Excel), Customer service, Answering telephones and call management, After sales, Sales support, Office supplies management, Reporting

REQUIRED EDUCATION

Bachelor's degree