Sponsorship and Fundraising Assistant

Job Description: Sponsorship and Fundraising Assistant
Hiring Organization: Steiner School Educational Trust
Job Title: Sponsorship and Fundraising Assistant
Duty/ work station: Rudolf Steiner School Mbagathi
Reporting To: The Sponsorship and Fundraising Lead
Industry: Education / Non-Profit
Job Location: Rongai
Job Purpose: The Sponsorship and Fundraising Assistant will provide administrative, coordination, and communication support to the Sponsorship and Fundraising Programme.
The role is responsible for ensuring efficient programme administration, maintaining accurate sponsorship records, supporting donor and sponsor communication, and contributing to fundraising and community engagement initiatives in line with the school’s values, safeguarding standards, and operational objectives.
Key Responsibilities
1. Sponsorship Programme Administration

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• Maintain accurate and up-to-date sponsorship records and databases.
  
• Support the administration of sponsorship processes including admissions and documentation for sponsored children.
  
• Monitor sponsorship files and ensure proper record keeping, confidentiality, and compliance with internal procedures.
  
• Assist in preparing sponsorship reports, updates, and programme documentation.
  
• Coordinate communication between sponsors, families, and the school where required.
  

2. Fundraising & Donor Support

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• Support the planning and coordination of fundraising initiatives and community engagement activities.
  
• Assist in preparing donor communication materials including letters, acknowledgements, updates, and reports.
  
• Maintain donor and sponsor databases and ensure timely follow-up on communication.
  
• Support the organization of fundraising events, campaigns, and outreach activities.
  
• Assist in tracking donations, sponsorship contributions, and related programme records.
  

3. Administrative & Office Support

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• Provide general administrative support to the Sponsorship and Fundraising Programme.
  
• Prepare correspondence, reports, meeting minutes, and other programme documentation.
  
• Maintain proper filing systems for both physical and electronic records.
  
• Coordinate meetings, appointments, and stakeholder engagements where required.
  
• Support procurement and logistical coordination for programme activities.
  

4. Communication & Stakeholder Coordination

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• Act as a communication link between sponsors, parents, staff, and external stakeholders.
  
• Respond to inquiries professionally and in a timely manner.
  
• Support internal coordination and information sharing across departments.
  
• Promote positive stakeholder engagement aligned with the school’s values and safeguarding principles.
  

Qualifications

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• Higher Diploma or Degree in Administration, Social Sciences, Development Studies, Communications, or a related field.
  
• Basic IT proficiency including Microsoft Word, Excel, email systems, and databases.
  
• Training or experience in sponsorship, fundraising, donor relations, NGO administration, or community programmes will be an added advantage.
  
• Knowledge of education-based or child-focused programmes is desirable.
  

Key Competencies

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• Strong administrative and organizational skills.
  
• Excellent written and verbal communication skills.
  
• High attention to detail and accuracy.
  
• Ability to handle confidential information with integrity and professionalism.
  
• Strong interpersonal and stakeholder management skills.
  
• Ability to work collaboratively in a dynamic school environment.
  
• Strong time management and ability to prioritize workload effectively.
  
• Willingness to learn and adapt in a fast-paced environment.
  

Key Personal Attributes

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• High level of integrity and accountability.
  
• Professional, reliable, and self-motivated.
  
• Cultural sensitivity and respect for children, families, and sponsors.
  
• Commitment to safeguarding and promoting child welfare.
  
• Positive attitude and strong work ethic.
  

Application Guidelines
Female candidates are highly encouraged to apply.
Candidates who previously applied for this position are advised not to re-apply.
Only candidates meeting the required qualifications and experience should apply.
Any form of canvassing will lead to automatic disqualification.
How to Apply
Qualified and interested candidates are invited to submit their detailed application and Curriculum Vitae (CV) to: enquiries@steinerschoolmbagathi.co.ke
Applications should be received on or before 22nd May 2026.
Disclaimer
Only shortlisted candidates will be contacted. If you do not receive communication within two (2) weeks after the application deadline, kindly consider your application unsuccessful.
Rudolf Steiner School, Mbagathi is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment.