Visa Officer (EU / Schengen National Only)

ABOUT THE COMPANY

The Embassy is an integral part of the Danish Ministry of Foreign Affairs (MFA) and therefore shares the same overall objectives and the same visions, mission and values as the rest of the organisation.
The Embassy is accredited to represent Denmark in the areas of foreign policy and foreign economic and commercial relations as regards to the Republic of Kenya. The embassy also has the responsibility for overseeing relations in Somalia, Seychelles and Eritrea.

JOB SUMMARY

Visa Officers at the Royal Danish Embassy in Nairobi, KenyaPosition: Role only open to EU / Schengen National Only Type of contract: Full time, 37 hours per week, permanent positionStarting date: As soon as possible.Location: Royal Danish Embassy, 13 Runda Drive, Runda, NairobiDeadline for application: Thursday, 29th January 2026About us:The Royal Danish Embassy in Nairobi represents Denmark in Kenya, Seychelles, Eritrea, Mauritius and Malawi as well as the United Nations in Nairobi.The Royal Danish Embassy in Nairobi is looking for a number of dynamic and mobile new full time Visa Officers with experience in handling Schengen visa applications to support the Danish visa case handling at the Regional Visa Hub at the embassy. This is a possibility to work with experienced colleagues in a multicultural environment.Job descriptionAt the Regional Visa Hub in Nairobi, you will be part of a team with currently 14 colleagues.

RESPONSIBILITIES

Main responsibilitiesDaily case processing of applications for Schengen visas You will be making decisions in Schengen visa casesShow great thoroughness and responsibility in your workEnsuring compliance with the Schengen visa rules and Danish Visa GuidelinesParticipate in relevant seminars and courses in Copenhagen, video conferences and regional meetings.You will refer to the Team Leader of the Visa and Consular Team at the Regional Visa Hub at the Embassy in NairobiAbout you:Applicant has to be a national of an EU / Schengen countryExperience with visa processing and the Schengen rules is an advantageFluency in written and spoken English is a necessity. Knowledge of Nordic languages will be an advantage Experience with public administration Sound judgement abilities and great attention to detailsKnowledge of working across cultures is an advantageRobustness and ability to handle stressful situations in a competent and calm mannerEmphasis on thoroughness and ability to interact with the applicants and partners in a service-minded mannerStrong cross cultural understanding and good social skillsStrong IT skills as all processing is done electronicallyWe offerA permanent position in an international and dynamic environment, where we value delegation of tasks and responsibilities, openness, independence and have a minimum of hierarchy. Contract terms depending on residence status in Kenya with possibility of either local employment as per the Embassy staff rules or consultancy basis. Favourable employment conditions, healthcare coverage and pension scheme according to staff rulesStandard working hours of 37 hours per week including lunch 25 leave days per year as well as public holidays The opportunity to further develop your competences on visa matters in an international setting. Being part of a team with a good team spirit in a busy and large embassy The Visa Officer will be employed according to regulations for local staff at the Danish Embassy in Nairobi. Employment is subject to successful security clearance obtained from the relevant Danish authorities.How to ApplyInterested individuals are invited to submit a 1-page Cover Letter and CV to FUZU no later than 29th January 2026.The email subject should be “Visa officer/Nationality”

REQUIRED SKILLS

Document and archive management, Calendar management, Email correspondence, Answering telephones and call management, Typing and note taking, Written communication, Word processing and office software, Reporting, Secretarial work

REQUIRED EDUCATION

Bachelor's degree