Administration Manager

Key Tasks and Responsibilities

• Managing the Company’s filing systems, monitoring adherence to the set policies and guidelines on filing, archiving and storage of records
• Ensuring that the Dispatch Section delivers high standards of services in respect to timely collection and delivery of mail, courier services, postage and other mail handling services
• Coordinating company transport services by allocating duties to Company drivers/motor cyclist services and monitoring the usage of Company vehicles including their servicing, maintenance, parking, insurances, handling of damages and accidents
• Ensuring that the contracted Taxi Service provider delivers quality services including use of good quality vehicles, timely and cost-effective service
• Liaising with Finance department on maintaining valid insurance cover for all Company assets, employee personal accident and other Company liabilities
• Lodging Company insurance claims, pursuing brokers and insurers about settlement
• Ensuring efficient management of the Company’s telephone services through adequate supervision and training of switchboard operators on Company products and services as well as proper telephone handling techniques
• Liaising with ICT to ensure round-the-clock availability of the PABX and following up with service providers to ensure restoration after breakdown
• Coordinating the provision of high quality catering services through efficient supervision of catering staff, high standards of cleanliness in all kitchen areas, sourcing and storage of kitchen consumables
• Liaising with the building’s property managers to ensure speedy repairs and maintenance of broken, damaged or malfunctioning installations, fixtures, equipment and other facilities provided by the landlord
• Monitoring annual budgets for administration-related services and facilities including telephones, postage and utilities (furniture, bulk filers, and filing cabinets)

Skills and Qualifications

• MALE
• University Degree in any Social Science or equivalent qualification
• A minimum of 5 years experience in Administration, 3 years of which must be at a senior position
• Have a demonstrable track record in leading teams to achieve superior performance
• Have ability to engender strong working relationships with colleagues and stakeholders
• Meticulous and with an eye for detail; able to work under pressure and good at multitasking
• Must have intrinsic attitudes such as strong interpersonal skills, confidence, pleasant and well groomed
• Must have the ability to maintain direct reports’ work schedules including assignments, job rotations, training and leave