Procurement Assistant (Uganda)

 

Our Client is a Hygiene Services company looking for a Procurement Assistant. To support the business in the provision of materials and equipment used in operations.

 

 

Key Areas of Responsibilities 

A description of the key responsibilities incumbent in this key post is provided below 

• Organize all procurement activities relating to request for proposals, sealed bids, and price quotes.
• Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department/school; identify available suppliers for each requisitioned item.
• Organize and maintain computerized records containing vendor and bid information.
• Process requisitions into purchase orders using buy speed and any resulting change orders.
• Receive, open, screen, log and date stamps bid responses/quotations, mail as required and organize bids for review by the specialist.
• Maintain and update professional library publications.
• Perform general clerical duties such as maintaining general files, typing, and data entry, opening mail, and completing and processing standard purchasing forms.
• Coordinate and schedule meetings and appointments as requested; respond to inquiries which do not require the personal attention of the Country Management.
• Correspond with vendors regarding prices, product availability, and delivery.
• Respond to inquiries from school staff regarding requisitions, purchase orders, contracts and pricing information.
• Performs administrative and secretarial duties for a discipline lead, manager, department, and/or business unit under moderate supervision and direction.
• Coordination of project procurement documentation (reports, correspondence, presentations, spreadsheets, supplier queries and data, purchase orders, requisitions etc.) including the preparation, formatting, approval and distribution.
• Coordinates meetings and logistical details for the project procurement team, including travel, off-site meetings and audio-visual requirements. May attend meetings, record minutes, coordinate catering requests, set-up and clean-up of boardrooms.
• Data entry, verification and maintenance of an electronic requisitioning system or database.
• Distribution, maintenance of hard-copy and electronic filing for project procurement records and other files.
• Organization and prioritization of assignments and taking initiative to follow through on pending items.

 

 

Academic, Professional Qualifications And Work Experience 

Education: 

• ‘O’ level certificate
• Minimum of a CIPS Diploma in Purchasing & Supply  or its equivalent  

 

 

Work Experience: 

• Minimum 3 to 5 years of administrative/procurement experience
• Experience in the hospitality an added advantage

 

 

If you feel you fit the above role, please send your CV through the apply button below.

 

 

Kindly apply below