Accountant

Ecofeed Ltd | Beyond Nutrition | Nakuru 

Position: Accountant

Location: Nakuru

Reports to: Managing Director

Employment: Full-time

1. Purpose of the Role

Ecofeed Ltd is seeking a competent, proactive and highly accountable Accountant to take ownership of the company's accounting records, financial controls, reconciliations and management reporting. This is a hands-on position within an animal-feed manufacturing business. The successful candidate must understand the movement of money, raw materials, finished products and supporting documents across Accounts, Inventory, Production, Sales and Dispatch. We are not looking for someone who only enters transactions into the system. We need an accountant who checks accuracy and completeness, identifies discrepancies early, follows matters through to resolution and provides management with reliable information for decision-making.

2. Minimum Qualifications and Experience

● Bachelor's degree in Business Administration or Commerce, with a Finance or Accounting option

● At least four years of hands-on accounting experience

● Practical experience preparing reconciliations and financial reports

● Proficiency in accounting software or ERP systems

● Strong Microsoft Excel skills

● Good understanding of Kenyan tax and statutory requirements

● Strong written and verbal communication skills Added advantages

● CPA (K) qualification

● Experience in manufacturing, inventory or cost accounting

● Experience in a small or medium-sized business where the accountant manages multiple functions

3. Key Responsibilities

Accounting records and ERP management

● Ensure all financial transactions are entered accurately and promptly into the ERP system.

● Confirm that every transaction has the necessary invoice, receipt, approval and supporting documentation.

● Maintain an accurate general ledger; review postings and correct errors or misclassifications.

● Maintain an organized audit trail and ensure no transaction remains unsupported or unexplained.

2 Bank, cash and mobile-money controls

● Perform timely bank, M-Pesa, petty-cash and other control-account reconciliations.

● Investigate and clear unidentified deposits, withdrawals and reconciling items.

● Monitor daily cash positions and escalate unusual or unsupported transactions immediately. Accounts receivable and customer management

● Maintain accurate customer balances and allocate payments to the correct invoices.

● Prepare debtors ageing reports; follow up overdue invoices and document collection efforts.

● Monitor credit limits and payment terms; identify advances, overpayments and unallocated receipts.

● Alert management before customer balances become significantly overdue. Accounts payable and supplier management

● Verify supplier invoices against approved purchases and received goods.

● Reconcile supplier statements and maintain an updated creditors ageing report.

● Prepare payment schedules based on due dates and available cash flow.

● Identify duplicate or missing invoices and resolve supplier discrepancies promptly

3. Key Responsibilities

- Continued Inventory, production and cost accounting

● Work closely with the Warehouse Manager, Production team and Sales Administrator.

● Reconcile raw-material receipts, production issues and closing balances.

● Reconcile finished-goods production, sales, dispatches and closing stock.

● Compare physical counts with ERP balances and investigate shortages, excesses, negative balances and adjustments.

● Review production records, material usage, stock valuation, product costs and margins.

● Participate in physical stock counts and ensure every adjustment is supported and approved. Payroll and statutory compliance

● Prepare accurate payroll and verify attendance, leave, lateness, advances and deductions.

● Prepare and submit PAYE, NSSF, SHIF, VAT and other applicable obligations on time.

● Maintain confidential payroll, tax and statutory records and escalate compliance risks early. Financial reporting and management support

● Prepare daily, weekly and monthly accounting reports and complete monthly management accounts.

● Produce profit-and-loss, balance-sheet, cash-flow, debtors, creditors, inventory and expense reports.

● Compare results against budgets, targets and prior periods; explain significant variances.

● Highlight cash-flow constraints, overdue balances, increasing costs and declining margins.

● Provide accurate information for pricing, purchasing and operational decisions. Controls, audit and risk management

● Identify weaknesses in accounting and operational controls and recommend practical improvements.

● Prepare schedules and supporting documents for audits and respond promptly to queries.

● Immediately report suspected fraud, manipulation or serious irregularities to management. 

4. Reporting Expectations Daily

● Cash and bank position

● Payments received, payments made and pending requests

● Overdue customer balances requiring attention

● Urgent discrepancies or missing documents

● Brief end-of-day report on completed and pending work Weekly

● Debtors and creditors ageing

● Bank, M-Pesa and cash-reconciliation status

● Unresolved customer and supplier discrepancies

● Stock and production-reconciliation exceptions

● Compliance deadlines and following-week priorities Monthly

● Complete management accounts and cash-flow forecast

● Debtors, creditors and inventory reports

● All bank, cash and mobile-money reconciliations

● Payroll and statutory-compliance report

● Expense, cost and margin analysis

● Summary of risks, discrepancies and recommended action

5. Personal Qualities Required

● Honest, trustworthy and highly accountable

● Accurate, organized and attentive to detail

● Proactive rather than reactive

● Consistent with reports and deadlines without continuous reminders

● Willing to investigate figures until discrepancies are resolved

● Clear and professional when communicating or following up documents and payments

● Able to identify and escalate risks early

● Interested in understanding the business, not only the accounting system

6. Key Performance Indicators

● Accuracy and completeness of accounting records

● Timeliness of daily, weekly and monthly reports

● Completion and accuracy of reconciliations

● Reduction of long-outstanding customer balances

● Accuracy of customer, supplier, payroll and statutory records

● Resolution of inventory and production discrepancies

● Quality of management accounts and financial analysis

● Document organization and audit readiness

● Early identification of financial risks

● Ability to close matters without repeated follow-up

7. Recruiter Screening Questions

1. What accounting functions has the candidate handled independently?

2. Has the candidate prepared complete monthly management accounts?

3. Which bank, cash, customer and supplier reconciliations have they performed?

4. Have they handled debt collection and customer-account follow-up?

5. What experience do they have with payroll and statutory returns?

6. Which accounting or ERP systems have they used?

7. What is their practical level of proficiency in Microsoft Excel?

8. Have they worked with inventory, production or cost accounting?

9. Can they explain a significant discrepancy they identified and resolved?

10. Why are they leaving their current or most recent position?

11. Are they willing and available to work full-time in Nakuru?

12. Can their employment history and references be verified?

8. Red Flags

● Mainly performed data entry without independent accounting responsibility

● Cannot explain the reconciliations or reports they have prepared

● Frequently changes jobs without reasonable explanations

● Has unexplained gaps or inconsistencies in employment history

● Cannot provide verifiable references

● Waits for management to identify discrepancies

● Requires repeated reminders to complete routine work

● Is uncomfortable following up overdue customer balances

● Does not understand inventory movements or stock reconciliation

● Cannot demonstrate practical Excel or accounting-system ability

● Treats reporting as an administrative formality rather than a management-control tool

● Avoids accountability when errors occur