1.0 Background Information
The Inter-University Council for East Africa (IUCEA) is a strategic institution of the East African Community (EAC) responsible for coordinating the development of human resources and research in the EAC Higher Education Institutions. The main objectives of IUCEA are to; (i) facilitate networking among universities in East Africa, and with universities outside the region; (ii) provide a forum for discussion on a wide range of academic and other matters relating to higher education in East Africa; and (iii) facilitate maintenance of internationally comparable education standards in East Africa so as to promote the region’s global competitiveness in higher education.
In order to fulfill its current mandate and to meet all its objectives and planned activities, IUCEA now wishes to recruit staff at the Secretariat for the posts; -
Applications are invited from qualified individuals from the EAC Partner States. Candidates from the Republics of South Sudan, Rwanda, Kenya and Burundi are especially encouraged to apply since the recruitment will be subjected to the EAC Quota System.
2.0 Description of the Positions
Job Reports to: Senior Accountant
Job Supervises: None
Job Purpose: The job holder will provide support to budgeting, accounting and book keeping processes
Duties and Responsibilities
i. Verifying payment vouchers to ensure they are duly signed, coded, with correct amount and properly filed
ii. Proper and reliable book keeping and maintenance of accounting records
iii. Updating of all staff imprest and other payments of the institution
iv. Processing all taxes due including refund of Value Added Tax (VAT)
v. Capturing all payments and receipts into the SUN Accounting System
vi. Carrying out monthly Bank reconciliations process
vii. Supporting monthly reconciliation of General Ledger accounts with other modules and summary account listings (Provision for gratuity, membership fees, partner states contributions)
viii. Maintaining and update IUCEA fixed assets register with any addition, disposals and generate depreciation charges as required.
ix. Supporting IUCEA budget preparation processes (Capturing Annual Operational Plan - AOP, Costing, Coding)
x. Uploading approved budget from the Budget Management System into the SUN Accounting System
xi. Confirming budget availability for all expenditure requests before approval
xii. Assisting in preparation of quarterly budget performance report basing on each cost center activities and targets
xiii. Supporting in the preparation of year-end financial statements
xiv. Performing any other duties that may be assigned by the Principal Accountant from time to time
Key Performance Indicators
• Expenditures and reconciled account statements
• Verified payment Vouchers
• Bank reconciliation statements reviewed and approved
• Properly kept financial records
• Budget uploaded in the accounting system
Minimum Job Requirements
a) Academic Qualifications
Minimum Bachelor Degree in Finance and/ or Accounting from a recognized university
a) Professional Qualifications
Certified Public Accountant (CPA K/U/T/R, ACCA) or its equivalent
b) Work Experience
Minimum Five (5) years in public service or a busy private establishment
c) Key Competencies
• Must be competent in financial accounting,
• Ability to operate Finance Information Systems such as SUN Systems,
• Good organizational, interpersonal relationship and communication skills.
• Must be a person of high integrity and proven ethical behaviour.
3.0 Tenure and Remuneration
As per the EAC Staff Rules and Regulations, the successful applicant for this post shall serve for a five year term renewable once. A comprehensive remuneration package commensurate with the EAC Professional Job Grades and Diplomatic status shall be offered to the suitable candidate. Additional details on these packages may be obtained from the undersigned.
4.0 Age Limit
Applicants should not be more than 55 years as the EAC retirement age is 60 years.
The successful candidate shall be notified of his/her appointment by the 2nd week of April to give him/her enough time to also give notice to his/her employer.
6.0 Submission of Applications
The deadline for submission of application forms to the IUCEA Secretariat is 1st February, 2021. Application forms should be downloaded and filled online accompanied with the following:
(i) Certified copies of the applicant’s degree awards
(ii) Up to date and comprehensive Curriculum Vitae
(iii) Addresses of three referees, one of which should be of the current immediate supervisor.
(iv) Any other relevant supporting documents
Applications marked “APPLICATION FOR THE POST OF …….
Complete the online form on this link https://forms.gle/Jd3gkQw1mrm3Kuf9A / https://bit.ly/3aAnZ4X and submit application documents electronically to the following address:
The Executive Secretary
Inter-University Council for East Africa
P.O. Box 7110, Kampala, Uganda
Tel: +256 414 256 251/2
1- All candidates who applied for the re-advertised positions earlier are encouraged to re-apply.
2- IUCEA will not accept hand delivered applications. Applicants must complete application forms as indicated above.