ACCOUNTANT- MOMBASA

KEY RESPONSIBILITIES

1. Student Fee Collection & Revenue Management

• Monitor daily, weekly and monthly student fee collections and ensure collection targets are achieved.
• Maintain accurate and up-to-date student fee records.
• Monitor outstanding student balances and prepare regular fee collection and arrears reports.
• Follow up on outstanding fees and coordinate with relevant departments to support timely collection.
• Reconcile student payments against student accounts and identify and resolve discrepancies.
• Ensure all payments are properly receipted, recorded and accounted for.
• Provide Management with regular updates on fee collection performance, outstanding balances and collection trends.
• Identify challenges affecting fee collection and recommend practical solutions.

2. Branch Financial Monitoring

• Monitor the overall financial performance of the Mombasa branch.
• Track branch income, expenditure, cash flow and operational costs.
• Monitor actual expenditure against approved budgets.
• Prepare regular branch financial performance reports for Management.
• Identify financial variances, risks and areas requiring corrective action.
• Ensure branch expenditure is properly authorized, supported and within approved limits.
• Work closely with the Branch Manager and other departments to promote financial accountability and cost control.

3. Financial Accounting & Record Keeping

• Maintain accurate and up-to-date accounting records.
• Record daily financial transactions and maintain appropriate ledgers and journals.
• Ensure financial documents are properly verified, filed and maintained.

4. Financial Reporting

• Prepare weekly and monthly financial reports.
• Provide Management with accurate information on revenue, expenditure, cash flow and outstanding balances.
• Prepare income and expenditure reports and assist in the preparation of financial statements.
• Analyse financial information and highlight significant variances or financial concerns.
• Provide timely financial information to support Management decision-making.

5. Budgeting & Cost Control

• Support the preparation of annual, departmental and branch budgets.
• Monitor expenditure against approved budgets.
• Recommend measures for effective cost control and efficient utilization of resources.
• Ensure all financial commitments are properly authorized before payment.

6. Payroll & Staff Payments

• Support the preparation and processing of monthly payroll.
• Verify attendance, allowances, deductions and other payroll inputs.
• Ensure payroll information is accurate and properly supported.
• Support timely processing of statutory deductions and employee-related payments.

7. Procurement & Supplier Payments

• Verify invoices, purchase orders, delivery documentation and payment requests.
• Ensure supplier payments are properly authorized and supported.
• Maintain accurate supplier records and reconcile supplier accounts.
• Work closely with Procurement and other departments to ensure proper financial controls over purchases.

8. Compliance & Internal Controls

• Ensure accounting activities comply with company policies and applicable statutory requirements.
• Maintain effective financial controls to minimize errors, fraud and financial losses.
• Ensure financial transactions are properly documented and authorized.
• Safeguard the confidentiality and integrity of financial information.

QUALIFICATIONS & EXPERIENCE

• Bachelor's degree in Accounting, Finance, Commerce or a related field.
• CPA qualification or relevant professional accounting qualification will be an added advantage.
• Minimum 2–3 years of relevant accounting experience.
• Experience in a college, education institution, training institution or multi-branch organization will be an added advantage.
• Demonstrated experience in student fee management, revenue collection, financial reporting and branch financial monitoring will be highly preferred.
• Proficiency in accounting software and Microsoft Excel.
• Good understanding of bookkeeping, reconciliations, budgeting and statutory compliance.

·         How to Apply: Qualified and interested candidates are invited to submit their applications and CVs

·         Only shortlisted candidates will be contacted.