Accounts Clerk

 Job Description:

1. Record sales and prepare Receipts.
2. Prepare delivery notes and dispatch to customers.
3. Ensure all customer accounts are well posted and reconciled and reports generated sent to the Finance Manager.
4. Confirm all Mobile money transactions are received and posted.
5. Record and reconcile sales against payments received daily and submit the same to the Managing Director.
6. Manage the petty cash and operations expenses in consultation with the Operations Manager and the Managing Director.
7. Record all Pettycash accounts.
8. Ensure all expenses incurred and all invoices from suppliers are all properly posted.
9. Record all Vehicle trips by time, quantity loaded, vehicle registration and customer details.
10. Analyze Motor Vehicle Fuel consumption records and report any Fuel consumption Variances observed.
11. Keep record of the stocks daily and Prepare and send the reconciliations against the sold product.
12. Generate and send daily, weekly and monthly reports on all ongoing sales, orders, LPO’s and unmet orders.
13. Reconcile the Cashbook with the Bank statements.
14. Generate weekly and monthly Profit and loss statements, Cash flow statements and Balance sheet positions. 
15. Prepare Monthly and semi-annual Cash flow projections and Budgets.
16. Prepare and file the Monthly VAT report.
17. Prepare and file all Monthly Statutory payments (PAYE, NSSF, NHIF, Housing Levy & NITA) within the set timelines.
18. Prepare and Prepare the final books of accounts for Annual Statutory Audit.
19. Advise and Ensure all taxes (Withholding, Instalment tax and Final tax) are paid and within the set timelines.
20. Ensure no wastage or pilferages of company resources at your disposal.
21. Proper filling of the relevant documents in accounts department.
22. Manage general cleanliness of the office, office equipment and stores.
23. Any other duty that may be assigned by the management from time to time.

Qualifications, Experience and personal qualities:

• A Degree in Bachelor of Commerce- Accounting Option or a Diploma in Business Management.
• Individuals with degrees from related fields with predominantly mathematical units studied are also invited to apply.
• CPAK holders will be favored.
• Relevant experience in accounting.
• Numerate and analytical skills.
• Proficient in the use of IT Systems including Microsoft Office packages.
• Good verbal and written communication skills with an ability to communicate clearly with a range of people from diverse backgrounds.
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The following personal qualities are preferred:

• Hard working and able to work in a high pressure environment.
• The ability to multitask and handle varied moving parts in a complex and demanding environment.
• Good at taking and executing instructions.
• Being well organized, efficient and delivering on set deadlines.
• Working in an honest, ethical and professional manner in all interactions with all the stakeholders.
• Flexibility and adaptability.