Accounts Payable Accountant

REPORTING RELATIONSHIPS

Reports to:

· Chief Accountant

Direct Reports:

· None

Internal Relationships:

· Procurement

· Stores

· Treasury

External Relationships:

· Vendors

· Banks

· Contractors

ROLES AND RESPONSIBILITIES

Accounts Payable Operations

· Performs day to day processing of accounts payable transactions to ensure that the firm’s finances are maintained in an effective, up to date and accurate manner

· Provides accounts payable schedules to form an input into short term cash flow forecasting

· Responds to vendor queries and ensures payments are up to date and in line with terms

· Monitors vendors account and ensure all payments are up to date

· Assists in the establishment of accounts payable best practices

· Analyses processes, and initiates and oversees process improvement initiatives within the accounts payable function

· Processes staff cash advance requests and follows up to ensure accurate and timely retirement

· Reviews and verifies petty cash payments and journals before posting

· Resolves discrepancies in payment invoices

· Ensures non-purchase order invoices have the proper approvals 

Payments Tracking

· Ensures payments to suppliers, vendors, contractors, etc. are made when due

· Prepares, sorts and ensures that payments received are correctly entered into the accounting system

· Evaluates unapplied advance payments to determine risk level

Financial Management

· Prepares account reconciliations for accounts payable general ledger accounts, including an analysis of balance aging

· Reviews the reconciliation of ledgers and puts in place adequate controls to reduce discrepancies

· Verifies that all transactions are in compliance with financial policies and procedures

· Provides required information to internal or external auditors during audits

· Supports cash forecasting process based on payment schedules and interfaces with the Treasury Accountant

· Manages inquiries from vendors and internal customers on invoice approval and payment status

· Assists in compiling management reports

Integrated Management System

Documents, implements and maintains the requirements of the Quality, Food Safety, Environment, Health and Safety management systems.

JOB REQUIREMENTS

Required Education

· Minimum of a first degree in Accounting, Finance, Economics or any related discipline

· Relevant professional certifications e.g. Chartered Financial Analyst (CFA), Institute of Chartered Accountants of Kenya (ICAN), Association of Certified and Chartered Accountants (ACCA) or its equivalent is required

· MBA or a Master’s in related discipline is an added advantage

Required Experience

· Minimum of 5 years relevant work experience

COMPETENCIES PROFILE

Technical Competencies

Generic Competencies

Budgeting and Budgetary Controls

Accountability

Financial Planning and Analysis

Business Knowledge

Statutory Reporting

Communication

Accounting Operations

Continuous Development

Financial Control

Detail Orientation

Tax Management

HSE Procedures

Cost Analysis & Inventory Management

Innovation

Financial and Management Accounting

Leadership and People Management

Stakeholder Engagement

Operational Effectiveness

Corporate Finance

Professionalism

Treasury Management

Service Orientation

Accounting Information Systems (AIS)

Teamwork

Technology Application