Accounts Payable & Reconciliation Specialist

Location: In-Office in Meru (Candidates will be required to work from our Meru office, no remote options)Responsibilities
Supplier and partner payments

• Review supplier and partner invoices for accuracy.
• Match invoices to customer orders, agreed prices, shipping charges, remakes, and other approved costs.
• Maintain a complete schedule of upcoming and overdue payments.
• Prepare approved supplier and operating bills for payment.
• Record payment dates, amounts, methods, and transaction references.
• Ensure suppliers and partners are paid accurately and on time.
• Identify duplicate, incorrect, unsupported, or unexpected charges.
• Follow up with suppliers to resolve discrepancies and obtain credits.

Returns and refund reconciliation

• Reconcile customer returns, refunds, cancellations, chargebacks, remakes, and replacements.

Basic bookkeeping

• Record and categorize routine income and expenses.
• Reconcile bank accounts, credit cards, Shopify payments, PayPal, and other payment accounts.
• Keep invoices, receipts, payment confirmations, and supporting documents organized.
• Assist with monthly profit-and-loss and expense reporting.
• Prepare accurate records for management and the company’s tax accountant.
• Flag unusual transactions, missing documentation, and accounting discrepancies.

Requirements

• At least two years of experience in accounts payable, bookkeeping, finance operations, or a related position.
• Experience reconciling invoices, payments, refunds, and account balances.
• Strong Excel or Google Sheets skills.
• Experience with QuickBooks, Xero, or similar accounting software.
• Strong attention to detail and ability to investigate discrepancies.
• Good written communication and supplier follow-up skills.
• High level of integrity when handling confidential financial information.
• Ability to work independently, meet deadlines, and keep accurate records.

How to apply

Please submit:

1. A short description of your bookkeeping or accounts-payable experience.
2. The accounting and ecommerce systems you have used.