Accounts Payables

 Key Responsibilities

·       Receive, verify, and process supplier invoices for accuracy, completeness, and compliance with policies.

·       Code and post invoices in the accounting system.

·       Route invoices to relevant department heads for approval and follow up on outstanding approvals.

·       Prepare and process payment runs (cheques, EFT, bank transfers, mobile payments).

·       Record supplier payments and expenses in the accounting system.

·       Monitor due dates to ensure timely settlement of obligations and avoid penalties or disruptions.

·       Track and allocate operational expenses accurately.

·       Reconcile supplier statements with company records and resolve discrepancies.

·       Maintain accurate and up-to-date creditor ledgers and vendor files.

·       Prepare monthly creditor aging reports and accrual schedules.

·       Support monthly, quarterly, and year-end financial closing.

·       Act as the main contact for supplier queries on payments.

·       Manage disputed invoices by coordinating with suppliers and internal teams.

·       Build and maintain strong supplier relationships to ensure uninterrupted supply of goods and services.

·       Ensure compliance with statutory requirements (VAT, withholding tax, excise duty).

·       Provide documentation, reconciliations, and schedules for internal and external audits.

·       Develop and support projects or initiatives related to payables to improve accuracy, efficiency, and compliance

Qualifications & Experience

·       Diploma or Bachelor’s degree in Accounting, Finance, or Business Administration.

·       CPA (K) Part II or ongoing certification preferred.

·       3 years’ experience in accounts payable or finance in a manufacturing, building materials environment.

Requirements

·       Strong organizational and reconciliation skills.

·       High attention to detail and accuracy.

·       Good communication and relationship management skills.

·       Proficiency in Microsoft Excel and accounting software (e.g., SAP, QuickBooks, or ERP systems)

·       Ability to manage multiple priorities and meet deadlines.

·       Integrity, confidentiality, and strong ethical standards.