Administrative Assistant, Board of Postgraduate Studies

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Located in Ruaraka along the Nairobi Thika highway and just 15 minutes from the city center, KCA University is uniquely positioned to contribute to, and draw from, the strength and diversity of the vast Nairobi metropolis. We have also been unrelenting in our deliberate push to establish a beacon of knowledge that will impact the East African region and beyond.

JOB SUMMARY

Qualifications And ExperienceBachelor’s degree in Business Administration, Management or a related field from a recognised/accredited institution.Prior experience working in an academic institution, particularly in a postgraduate education environment, is an added advantage.Ability to gather data, compile information, and prepare reports.Good working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Other Skills And CompetenciesAbility to coordinate and organise meetings and/or special events.Ability to communicate effectively, both orally and in writing.Excellent interpersonal and communication skills.Ability to handle a diverse clienteleRecords maintenance skills.Knowledge of office management principles and procedures.

RESPONSIBILITIES

Assist with day-to-day office activities to ensure a productive, efficient office operation.Provide support activities for the unit such as answering calls, maintaining calendars, writing and preparing documentation, reviewing and controlling incoming and outgoing correspondence and following up on operational commitments.Assist in organising and facilitating meetings and special events, schedule and coordinate dates and times, venues, attendance, agendas, and facilities.Serve as a point of contact between the office and students.Provide information and solve problems when required.Assist in updating and maintaining the Board of postgraduate files, inventories, and records.Provide general support to visitors.Perform any other job-related duties as assigned.

REQUIRED SKILLS

Office administration, management, Secretarial work, Meeting preparation, Typing and note taking

REQUIRED EDUCATION

Bachelor's degree