ADMINISTRATIVE ASSISTANT. Experience in preparing tender documents
Job summary
Our client is seeking a competent, proactive, and highly organized Administrative Assistant to support the smooth day-to-day operations of their business. The successful candidate will be responsible for coordinating administrative activities, maintaining accurate records, managing office operations, and providing efficient administrative support.
Job descriptions & requirements
Qualifications:
Ø Diploma in Business Administration, Office Administration, Secretarial Studies, Procurement, or a related field. Bachelor's degree is an added advantage.
Ø At least 1 year of experience in an administrative or office support role.
Ø Ability to multitask and work under minimal supervision.
Ø Experience in preparing tender documents or procurement support is an added advantage.
Ø Experience managing official email correspondence.
Ø Ability to search and identify tender opportunities from government and private procurement portals.
Ø Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Ø Excellent typing and document formatting skills.
Ø Ability to prepare professional meeting minutes.
Ø Excellent written and verbal communication skills.
Ø Willingness to travel locally for meetings when required.
Ø Strong organizational and time management skills.
Ø
Possesses excellent communication and coordination skills, as well as
intercultural communication abilities.
Key responsibilities:
· Provide administrative and clerical support to the Managing Director and management team.
· Coordinate logistics for service engineers and other staff.
· Monitor the company email daily and respond or escalate correspondence appropriately.
· Prepare, compile and submit tender documents.
· Search for and track available tender opportunities.
· Follow up on customer payments and maintain payment records.
· Attend meetings with the Managing Director and senior management to record accurate minutes.
· Schedule meetings, appointments and travel arrangements.
· Maintain filing systems, both electronic and physical.
· Perform any other administrative duties assigned.
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